Office Administrator

About Us: Longterm Technology Services is an end-to-end provider of software, consulting, and training for digital manufacturing and beyond. As a world-leading Siemens partner with 20 years of experience in workplace automation and optimization. We pride ourselves on our commitment to customer satisfaction and our innovative approach to business. As we continue to grow, we are seeking a dedicated Office Administrator to join our team and support our daily operations. Job Description: We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will be responsible for performing a variety of administrative tasks to ensure the smooth operation of our office. The Office Administrator will play a key role in managing clients’ contracts, including but not limited to, preparing quotations for clients, managing purchase orders for vendors, contacting clients for renewal contracts, answering clients' questions, and handling basic bookkeeping tasks. Responsibilities: - Prepare and send quotations for clients in a timely manner, ensuring accuracy and professionalism. - Generate and process purchase orders for vendors, tracking orders and ensuring timely delivery of goods and services. - Contact clients to discuss renewal contracts, negotiate terms, and facilitate the renewal process. - Serve as the primary point of contact for clients, addressing inquiries, resolving issues, and providing exceptional customer service. - Perform bookkeeping tasks, including recording financial transactions, processing invoices, bank reconciliation, and maintaining accurate financial records. - Assist with general office tasks such as filing, organizing documents, and managing office supplies. - Collaborate with team members to support various projects and initiatives as needed. Requirements: - Strong organizational skills and attention to detail. - Excellent written and verbal communication skills. - knowledge of Siemens Software product is an asset. - Proficiency in Microsoft Office Suite. - Knowledge of QuickBooks, Power BI and Power Apps is an asset. - Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment. - Positive attitude and willingness to learn and adapt to new challenges. - Knowledge of bookkeeping principles and practices is preferred. - Availability to work on-site at our Michigan location. Benefits: - Competitive salary based on experience. - Health insurance - Opportunities for professional development and growth within the company. - Collaborative and supportive work environment. If you are a motivated and proactive individual with a passion for providing exceptional administrative support, we encourage you to apply for the Office Administrator position at Longterm Technology Services. Longterm Technology Services is an equal opportunity employer and welcomes applications from all qualified individuals. We thank all applicants for their interest in joining our team, but only those selected for an interview will be contacted. Job Type: Full-time Pay: $40,000.00 - $50,000.00 per year Benefits: Health insurance Paid time off Schedule: Monday to Friday Education: Associate (Required) Experience: Microsoft Office: 2 years (Required) Administrative experience: 1 year (Preferred) Bookkeeping: 1 year (Preferred) Ability to Commute: Troy, MI 48084 (Required) Work Location: In person