Administrative Resource Development Assistant

Administrative Resource Development Assistant The Administrative Resource Development Assistant provides essential administrative and operational support to the Resource Development team at the Boys & Girls Club of the Northern Plains. This position supports donor data management, record keeping, communications, and fundraising operations across multiple Clubs. The role is key to maintaining accurate donor records, supporting stewardship efforts, and assisting with fundraising initiatives that advance the mission of the organization. This is a detail-oriented administrative position ideal for someone who enjoys organization, collaboration, and supporting relationship-based fundraising efforts. Key Responsibilities Maintain accurate donor and pledge records in CRM program, MyClubHub, including data entry, updates, reporting, and data cleanup Assist with tracking donations, pledges, campaign activity, and stewardship actions Support record keeping for donor stewardship plans and the resource development calendar Ensure donor data is accurate, organized, and maintained in accordance with internal standards Prepare and process donor thank-you letters, pledge confirmations, and acknowledgment correspondence Assist with donor solicitation letters and pledge requests Support donor and development-related mailings Help coordinate donor recognition efforts, spotlights, and stewardship communications Provide administrative and logistical support for raffles, special events, and fundraising campaigns Assist with preparation, tracking, and follow-up related to fundraising activities Help support stewardship plans with individual donors and business partners Work collaboratively with the marketing team to provide accurate donor data and content for newsletters and reports Assist in producing quarterly newsletters, donor spotlights, and development updates Help maintain timelines and materials tied to the resource development calendar Support the Regional Director(s) of Development, Administrative Team, and CEO with scheduling, coordination, and project support Assist with internal reporting, documentation, and data requests related to fundraising and development Perform other administrative and resource development duties as assigned Employment Qualifications High school diploma or equivalent required; associate degree or coursework in business, communications, nonprofit management, or related field preferred Strong organizational skills and attention to detail Comfortable working with databases, spreadsheets, and donor management systems Proficiency in Microsoft Office (Word, Excel, Outlook); CRM experience preferred Strong written communication skills Ability to handle confidential information with professionalism and discretion Ability to manage multiple priorities and meet deadlines Preferred Skills & Attributes Experience in nonprofit administration, fundraising support, or office administration Interest in resource development, donor relations, and community engagement Strong collaboration skills and ability to work across departments Dependable, self-motivated, and detail-oriented Physical Requirements Must be of the mental and physical capacity to observe, interact, and communicate with youth, staff, volunteers, parents, etc., at the Club to ensure the safety of the space and others, provide guidance and reflection per the Club priority outcomes and goals Ability to stand/sit for long periods throughout a shift Ability to operate various types of general office equipment including PC, telephone, copier, etc. This position is considered to be safety-sensitive. The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain nor be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. We are proud to be an Equal Opportunity Employer and a Drug-Free Workplace! All qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, non-job-related disability, or any other protected class. The Boys & Girls Club of the Northern Plains provides reasonable accommodations to applicants and employees in compliance with local, state, and federal laws and regulations. Applicants requiring reasonable accommodation for any part of the application/hiring process should contact Human Resources to communicate their request for accommodation at 605-692-3333.