COURT OPERATIONS SPECIALIST

UNCLASSIFIED POSITION LOCATED IN FULTON COUNTY PROBATE COURTNON-NEGOTIABLE SALARY: $50,498Please refrain from attaching personal and identifiable information: Driver’s License, Photo on Resumes, DD214, Vaccination cards, etc. Minimum QualificationsHigh School diploma or GED (coursework in business or public administration, criminal justice, law, or related area is preferred) and two or more years of legal or court-related experience; or an equivalent combination of education and experience. Resumes are welcome without personal and identifiable information.Specific License or Certification Required: NoneSpecific Knowledge, Skills, or Abilities: Requires knowledge of Legal terminology related to the area of assignment. Laws, rules, and regulations governing court procedures. Practices and procedures of the Fulton County Court System. General office practices, procedures, equipment, and technology.Requires skill in delivering high-quality, customer-focused service. Reviewing documents for conformance with procedural requirements. Reading and interpreting legal documents. Keyboarding and data entry. Using a spreadsheet, database, word processing, presentation, and other software. Understanding, using and explaining Court-specific computer applications to manage court processes, gather and analyze statistics, and create reports. Performing general clerical functions. Identifying and investigating facts of a legal matter. Resolving problems and making decisions. Generating enthusiasm and support for program objectives. Communicating effectively with coworkers, supervisors, legal professionals, and the public.ExaminationThe examination will consist of an evaluation of education and experience, accomplished by an analysis of the application. The application must document that the applicant possesses the minimum knowledge, skills, education, and experience as listed to be rated as qualified. If selected, an official, accredited college transcript is required, at the time of employment, for all degrees/coursework used to qualify for this position.ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED. PLEASE REVIEW ALL APPLICATIONS FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE SUBMITTAL BECAUSE ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS. ADDITIONAL INFORMATION WILL NOT BE ACCEPTED AFTER APPLICATIONS ARE RECEIVED BY THE DEPARTMENT OF HUMAN RESOURCES.Purpose Of ClassificationAssist the public in matters pertaining to probate and administration of decedent's estates, marriages and firearms licensure and guardianships and conservatorships of adults and minors, provides specialized administrative support to court staff.Essential FunctionsThis job description indicates, in general, the nature and level of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities. Incumbent may be asked to perform other duties as required.Collects fees and reviews and accepts legal documents for filing in accordance with court procedures and prescribed time frames. Assists in development of operational procedures in response to changes in laws, rules, regulations, and other matters that affect the operations of the Court.Accepts, reviews and processes licensure applications. Processes and reviews pleadings related to probate and administration of decedent's estates and adult and minor guardianship and conservatorships. Reviews incoming and outgoing documents for completeness and accuracy; processes documents for filing in accordance with court rules. Prepares draft orders for signature by the Probate Judge of Judicial Officer.Provides procedural guidance to members of the public and attorneys. Enters data from court documents into the court case management system. Calendars court hearings, responds to court orders and other relevant documents regarding the court system. May perform extensive audit functions of financial reports filed by estate fiduciaries. May create documents related to probate matters.Ensures the proper filing, collection, and recording of legal documents including pleadings, licenses, permits, wills, and other various documents processed through the Fulton County Court System. Provides cross-functional support for all internal departments of the Fulton County Probate Court.Processes disposed cases for archiving. Reviews weekly court calendar to ensure accuracy. Administers oaths and issues Letters of Guardianship, Letters of Administration and Letters Testamentary. Explains duties and responsibilities to the appointed fiduciary. Files court records in accordance with court procedures and assists in an assigned records room.Conducts record searches of estates. Initiates various statutory notice requirements. Serves as liaison between the Probate Court and the general public. Secures confidential information and disseminates and control the flow of confidential and public information. Performs other administrative functions such as responding to questions, opening mail and distribution of mail and responding to telephone inquires.Additional FunctionsPerforms other related duties as requiredPerformance AptitudesFactor 1: Decision-MakingProcess: There is choice in determining the process to accomplish the work. This choice includes designing the set of operations. Positions do not necessarily perform the operations.Factor 2: ComplexityFormative: Evaluates the relevance and importance of theories, concepts, and principles, and tailors them to develop a different approach or tactical plan to fit specific circumstances.Factor 3: Purpose of ContactDetect, Secure or Advise: Purpose is to detect, discover, expose information, problems, violations or failures by interviewing or investigating.Factor 4: Line/Staff AuthorityWork Leader: Partially accountable for the work product of others, including timeliness, correctness, and soundnessPhysical RequirementsWork is typically performed in an office-like environment. May work in high conflict situations and with difficult, sometimes dangerous parties. Positions in this class typically require talking, hearing, seeing, sitting, standing, walking, driving, bending, reaching, fingering, lifting, and carrying. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.01The answers you provide to the supplemental questions will be used to determine if you meet the minimum qualifications for this position. Your responses pertaining to specific work experience and education must be clearly shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. We do not accept additional information after your application has been received by the Human Resources Management Department. Please review all applications for accuracy and make all corrections before submittal because errors can result in not meeting the minimum qualifications. Do you accept these conditions?YesNo02What is your highest level of education completed?High School Diploma or G.E.D. EquivalentSome CollegeAssociate's DegreeBachelor's DegreeMaster's DegreeDoctorate's DegreeNone of the Above03Which degree related to this position do you possess?AssociateBachelorMasterDoctorateNone of the Above04In what field of study related to this position do you posess an Associate's Degree, Bachelor's Degree, Master's Degree and Doctorate's Degree or have earned college credits?Business AdministrationPublic AdministrationCriminal JusticeLawNone of the Above05If you have received some college credits related to this position, but DID NOT receive your degree, how many college credits did you earn?0 - 29 Semester Hours30 - 59 Semester Hours60 - 89 Semester Hours90 -119 Semester Hours0 - 44 Quarter Hours45 - 89 Quarter Hours90 - 134 Quarter Hours135 - 179 Quarter HoursDoes not Apply06How many years of experience do you currently possess in legal or court related field?0 - 5 months6 months - 1 year1 year - 2 years2 years - 3 years3 years - 4 years4 years - 5 years5 years - 6 years6 years - 7 years7 years - 8 years9 years - 10 years10 years or more07How many years of experience do you have in providing customer service and providing specialized administrative support to court staff?0 - 5 months6 months - 12 months13 months - 2 years25 months - 3 years37 months - 4 years49 months - 5 years5 years or moreNone of the above08How many years of experience do you possess in reviewing and accepting legal documents?0 - 5 months6 months - 1 year1 year - 2 years2 years - 3 years3 years - 4 years4 years - 5 years5 years or more09How many years of experience do you have in filing, collection and recording of legal documents including pleadings, licenses, permits, wills and other various documents through the court system?0 months - 5 months6 months - 1 year1 year - 2 years2 years - 3 years3 years - 4 years4 years - 5 years5 years or moreNone of the above10Do you have experience in probate or licensing agency?yesno11Are you proficient in Microsoft Word or any other word processing software?yesno12Have you ever worked in a direct customer service capacity?yesno13Are you a former federal employee that has been recently released or accepted early retirement because of the Department of Government Efficiency (DOGE)? Note: If answered yes, please upload your notice of termination, release, or retirement in the attachment portion of this application. Please note, this letter will be required for interview consideration.YesNo Required Question