Office Assistant

*Summary* Sharp Design Studio is currently searching for an Office Assistant with moderate experience who can perform a range of office support activities, such as answering phones and directing calls, greeting and directing visitors, answering questions and performing routine clerical, data entry, and word processing work as assigned. *The ideal candidate will also possess basic accounting knowledge to assist with light bookkeeping and financial record-keeping.* *Duties and Responsibilities* * Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries. * Collects incoming mail; distributes correspondence and other material to staff. * Performs a variety of routine assignments as appropriate to the position; operates a company provided computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials. * *Assists with basic accounting tasks, including processing invoices, tracking expenses, and maintaining accurate financial records.* * Copies and/or duplicates materials as requested; may oversee day-to-day operation of copy machine. * Establishes, maintains, processes, and/or updates files, records, and/or other documents. * May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines. * May schedule or assist in scheduling appointments, meetings, trainings, and/or conferences. * May stock and distribute office supplies. * Data entry – Entering projects and assigning job costs to projects in system. * Some creative Newsletter/Flyers for office * Company event assistance * Performs miscellaneous job-related duties as assigned. *Minimum Job Requirements* * High School Diploma or GED * One-year previous office experience required * *Previous experience with basic accounting or bookkeeping preferred* *Knowledge, Skills and Abilities Required* * Ability to maintain calendars and schedule appointments. * Ability to understand and follow specific instructions and procedures. * *Familiarity with basic accounting principles and ability to perform simple mathematical calculations accurately.* * Ability to prepare and print routine correspondence, labels, and/or other basic written material. * Word processing and/or data entry skills. * Skill in the use of operating basic office equipment, including being computer savvy. * Must be proficient in data entry & typing. * Receptionist skills - Positive attitude, Professional * Experience with entering job costs to projects and creating work orders is a huge plus. * Experience in architectural or engineering firm is also a huge plus. Job Type: Full-time Pay: $16.00 - $20.00 per hour Benefits: * 401(k) * 401(k) matching * Dental insurance * Flexible schedule * Health insurance * Life insurance * Paid time off * Retirement plan * Vision insurance Application Question(s): * What do you believe is the most important aspect of a workplace? Experience: * Receptionist: 1 year (Required) * Office Assistant: 2 years (Required) Work Location: In person