Admin Manager - Temp - Open Rank

Admin Manager - Temp - Open Rank Minimum Salary US-MA-Worcester Job Location 2 days ago(3/30/2026 8:03 AM) Requisition Number 2026-49495 # of Openings 1 Posted Date Day Shift Non Exempt Exempt/Non-Exempt Status Non Union Position-W00-Non Benefited Position Type Temporary Min USD $28.84/Hr. Max USD $54.81/Hr. Overview Admin Manager I:Under the direction of the director or designee, the Administrative Manager I is responsible for planning and managing the administrative and business affairs of a medium sized department whose functions include; education, research, and service.Admin Manager II:Under the direction of the director or designee, the Administrative Manager II is responsible for planning and managing the administrative and business affairs of a large department whose functions include; education, research, and service.Admin Manager III:Under the direction of the director or designee, the Administrative Manager III is responsible for planning and managing the administrative and business affairs of a very large department whose functions include; education, research, and service. Responsibilities Admin Manager I:Develop and prepare budgets and financial reports for general appropriations, endowments, and other fundsManage the division's annual budget and report variances and recommend corrective action. Provide forecasts as neededManage division funding sources by monitoring revenue and expenditure activityProvides input into non-technical portions of financial proposals involving a variety of funding sources and agenciesAnalyze and evaluate existing administrative systems, identifying opportunities for systems improvements and increased efficiencies. Implement and coordinate improvements including program wide support staff coverage, scheduling and work distribution and payroll backupDirect analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvementsAct as a primary liaison between the department and the UMass Medical School Payroll Dept, HR Dept. and Information Services departments and represent the department at administrative meetings within and outside of the Medical SchoolOversee and provide human resource support in the areas of staffing, recruitment, counseling, compensation, and benefits. Insure all personal action activity related to hiring, firing, performance measurement, contracting, and funding are completedSupervise and evaluate performance of support and other assigned staff. Provide support to staff in the development of business initiatives. Identify and implement professional development opportunities for assigned staffTrain, develop, and provide technical consultation related to existing business process and process improvementTrain and provide ongoing education to ensure awareness of, compliance with, and uniform implementation of program, university, state, and funding agency regulations, business process policies, procedures and systems. Review and assure all departmental policies are currentMaintain adequate office supplies, space & equipment. Oversee the purchasing of supplies and capital equipmentCollaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performanceMay serve as liaison with external organizations and other School departmentsAdhere to University, State, and funding agency regulationsPerform other duties as required.Admin Manager II:Develop, manage, and control the division's annual budget. Report variances and recommend corrective action. Provide forecasts as neededManage division funding sources by monitoring revenue and expenditure activityOversees the preparation and management of grant and contract proposals involving a variety of funding sources and agenciesAnalyze and evaluate existing administrative systems, identifying opportunities for systems improvements and increased efficiencies. Implement and coordinate improvements including program wide support staff coverage, scheduling and work distribution and payroll backupDirect analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvementsAct as a primary liaison between the department and the UMass Medical School Payroll Dept, HR Dept. and Information Services departments and represent the department at administrative meetings within and outside of the Medical SchoolOversee and provide human resource support in the areas of staffing, recruitment, counseling, compensation, and benefits. Insure all personal action activity related to hiring, firing, performance measurement, contracting, and funding are completedSupervise and evaluate performance of support and other assigned staff. Provide support to staff in the development of business initiatives. Identify and implement professional development opportunities for assigned staffTrain, develop, and provide technical consultation related to existing business process and process improvementTrain and provide ongoing education to ensure awareness of, compliance with, and uniform implementation of program, university, state, and funding agency regulations, business process policies, procedures and systems. Review and assure all departmental policies are currentMaintain adequate office supplies, space & equipment. Oversee the purchasing of supplies and capital equipmentCollaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performanceMay serve as liaison with external organizations and other School departmentsAdhere to University, State, and funding agency regulationsPerform other duties as required.Admin Manager III:Develop and manage the division's annual budget and report variances and recommend corrective action. Provide forecasts as neededManage division funding sources by monitoring revenue and expenditure activityDirects the preparation of grants and contracts involving a variety of funding sources and agencies and ensures their compliance to institutional funding sources and federal guidelines and regulationsAnalyze and evaluate existing administrative systems, identifying opportunities for systems improvements and increased efficiencies. Implement and coordinate improvements including program wide support staff coverage, scheduling and work distribution and payroll backupDirect analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvementsAct as a primary liaison between the department and the UMass Medical School Payroll Dept, HR Dept. and Information Services departments and represent the department at administrative meetings within and outside of the Medical SchoolOversee and provide human resource support in the areas of staffing, recruitment, counseling, compensation, and benefits. Insure all personal action activity related to hiring, firing, performance measurement, contracting, and funding are completedSupervise and evaluate performance of support and other assigned staff. Provide support to staff in the development of business initiatives. Identify and implement professional development opportunities for assigned staffTrain, develop, and provide technical consultation related to existing business process and process improvementTrain and provide ongoing education to ensure awareness of, compliance with, and uniform implementation of program, university, state, and funding agency regulations, business process policies, procedures and systems. Review and assure all departmental policies are currentMaintain adequate office supplies, space & equipment. Oversee the purchasing of supplies and capital equipmentCollaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performanceMay serve as liaison with external organizations and other School departmentsAdhere to University, State, and funding agency regulationsPerform other duties as required. Qualifications Admin Manager I:Bachelor's degree in Business Administration, a related field, or equivalent experience4 years of related experiencePrior supervisory experience requiredAdmin Manager II:Bachelor's degree in Business Administration, a related field, or equivalent experience5 years of related experiencePrior supervisory experience requiredAdmin Manager III:Master's degree in Business Administration, a related field, or equivalent experience4 years of related experience2 year of supervisory experience required Additional Information #LI-KR1