Administrative Assistant

Administrative Assistant Willowbrook, IL Pay From: $20.00 per hourMUST:Experienced Administrative Assistant2+ years of admin experienceAnswer and route incoming phone callsPrepares all domestic and international shipping documentationCreates purchase requisitionsPrepares monthly customer billing and invoicingCompile and submit accounting reports for financial processingMaintain and submit weekly employee attendance recordsDUTIES:Prepare and generate customer quotes while maintaining an accurate quote tracking logCoordinate inventory replenishment on a bi weekly, monthly, or as need basisSource pricing and procure materials from alternate vendors when preferred suppliers are unavailableLogs and tracks all orders coming inCoordinate and lead weekly team meetingsPrepare and distribute weekly production recap reportsCoordinate facility maintenance requests with the property management teamCommunicate shipment notifications and order updates to customersConducts SOP Reviews and updatesPerform bi annual audits to ensure compliance with company policiesSupport annual audit preparation by organizing documentation and recordsDefine and maintain Non-Disclosure AgreementsPrepare and submit DSP for international ordersVerify Reseller documentation and eligibilityMaintain and update annual product pricing and cost informationGenerate and track Nonconformance reports and customer complaintsVerify delivery status of outbound shipmentsPrepare production readiness documentation and reportsProvide administrative support to technicians and cross-functional teamsQuadrant is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, status as a protected veteran, or status as an individual with a disability. "Healthcare benefits are offered to all eligible employees according to compliance mandated by the Affordable Care Act".