Fleet Office Coordinator II or III - Fleet Operations Division

Fleet Office Coordinator II Or III TxDOT has an exciting opportunity for an Office Coordinator II or III with our Fleet Operations Division Shop in Fort Worth, Texas. This critical position will work in fast paced equipment repair facility environment. This upbeat, positive, and flexible person will perform advanced technical or administrative support and associated activities. The ideal candidate will have previous automotive, diesel or equipment repair shop experience. Purchasing experience is a definite plus for this role although not required.This position is for one Fleet Office Coordinator II or III. The Texas Department of Transportation reserves the right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs.Minimum Salary: $42,976.00Maximum Salary: $76,028.00Pay Basis: YearlyFLSA Status: NonexemptWork Locations: Ft Worth District Headquarters, 2501 Southwest Loop 820, Fort Worth, 76133Travel: Yes, 25% of the timeShift: Day Job, Mon-Fri 7:00 to 3:30Location Flexibility: OnsiteAt TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:Retirement PlansAlternative and/or Flexible Work SchedulesPaid Leave and HolidaysHealth Premiums paid at 100% for Full-Time EmployeesOn-the-Job TrainingTuition Assistance ProgramHolistic Wellness Program with Leave IncentivesCareer Development and Advancement OpportunitiesFamily-Friendly Policies and ProgramsIn 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.For a complete list of our total compensation package please visit our website.Performs highly advanced technical and administrative support and other related work within the Fleet Operations Division. Provides general oversight of administrative aspects of fleet management, including maintenance of fuel cards, key valet, equipment, and inventory. Work usually involves confidential and sensitive correspondence and communications. Work may require contact with private entities and the public. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.Essential Duties: Answers the telephone, evaluates requests, answers questions, and routes messages.Independently handles a wide variety of situations that often cannot be brought to the immediate attention of a supervisor.Provides technical assistance to others in using personal computer and/or software applications.Assists with oversight of pool management, fuel cards and key valet processes.Processes surplus equipment and orders minor equipment for district.Processes employee reimbursements.Maintains material inventory.Monitors and maintains suspense logs, records and various files.Provides administrative support and maintains a close and highly responsive relationship to the day-to-day activities of supervisors and staff.Receives, sorts, opens, evaluates content and distributes the mail.Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools, or equipment and monitors service agreements.Processes receipts and invoices for payment.Schedules and coordinates meetings and appointments; makes travel arrangements, and completes travel expense vouchers, reports, and account reconciliation.Composes and prepares correspondence and applicable recurring or special one-time reports requiring an understanding of technical matters and confidential sensitive communications.Monitors equipment mileage and service records.Trains other clerical or technical staff.Performs other job responsibilities as assigned.All of the above, and:Coordinates and tracks the progress of projects and/or specialized programs and informs supervisor or other Department officials of status.Monitors the use of equipment and transfers.Compiles information and reports summarizing statistical data.Assists other offices remotely in the absence of other fleet office coordinators.Minimum Qualifications: High School Grad or Equivalent in general education.Fleet Office Coordinator II - 3 years of experience in Clerical, Administrative or related experiences.Fleet Office Coordinator III - 5 years of experience in Clerical, Administrative or related experiences.(Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis.Licenses and Certifications: Valid driver's license. This position requires driving a state vehicle.Preferred Qualifications: Previous automotive, diesel or equipment repair shop experiencePurchasing experienceShows initiative and action beyond what is required to improve products or servicesIs a self-starter and completes assignments independently without supervisionCompetencies: Fleet Office Coordinator IIConsiderable knowledge of:Office management practices and proceduresApplicable laws, rules and regulationsPurchasing methods and proceduresProficient skill in:Composing correspondence and technical documentsMaintaining effective working relationships with othersDealing courteously and effectively with the publicUsing personal computers and applicable programs, applications and systemsMaintaining a safe working environmentCommunicating effectivelyProtecting sensitive and confidential informationResearching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional areaAdministrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records managementFleet Office Coordinator IIIAll of the above, andExtensive knowledge of:Office management practices and proceduresApplicable computer systems and applicationsCompensation, payroll and timekeepingPurchasing methods and proceduresApplicable laws, rules, and regulationsAdministrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records managementProficient skill in:Preparing technical/statistical reportsCoordinating and implementing special projectsTraining others in efficient office management practices and proceduresPhysical Requirements and Working Conditions: Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small toolsLight work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbsSitting - prolonged periods of timeStanding-prolonged periods of timeHearing-perceive sound at normal speaking levels; receive information by oral communicationRepetitive Motion-substantial movements of the wrists, hands, and/or fingersClose Visual Acuity-work includes data/figures; view a computer screen; extensive readingConditions of Employment: Please read the Standard Conditions of Employment (TxDOT) for all positions.