Office Assistant

Company DescriptionEndospheres® is a groundbreaking, patented technology developed by Fenix Group in Italy, offering non-invasive body and facial treatments through Compressive Microvibration®. Trusted by over 5,000 centers worldwide, it represents a blend of Italian innovation and scientific rigor. The latest advancement, Endospheres® Evolution, offers unmatched precision, adaptability, and client comfort. Fenix Group operates globally, with offices and distributors in numerous countries, setting high standards in quality, safety, and client satisfaction within the aesthetic industry. Fenix Group USA Inc office is located at 1111 Lincoln Road, 33139 Miami Beach Role DescriptionThis is a part-time or full-time role for an Office Assistant who is reporting to Office Manager. The Office Assistant will manage administrative tasks, maintain office operations, handle clerical duties, provide support through effective communication, and ensure smooth daily functions. Responsibilities include managing phone calls, maintaining office equipment, and organizing paperwork and digital records.Qualifications• Strong organizational skills and attention to detail• Ability to follow instructions and manage multiple tasks efficiently• Good communication skills• Basic computer knowledge (Office 365) and printing skills • Available to lift light packages and move items within the officeKey ResponsibilitiesPrepare and send out orders and consumable material based on requestsPrint shipping labels and coordinate outgoing packages with office reception for pickupReceive incoming material /packs from clients, and support technical assistance activityMaintain organization and cleanliness of the officesTrack incoming and outgoing items and provide regular updates to managementCoordinate with reception regarding incoming letters and deliveriesMonitor office supply levels (boxes, tape, paper, etc.) and report when restocking is neededPreferredPrevious office assistant or administrative experienceExperience with shipping/handling logistics is a plus