Secretary - Curriculum Instruction

Secretary - Curriculum Instruction JobID: 551Position Type:Secretarial/ClericalDate Posted:6/9/2025Location:Admn AnnexAdditional Information: Show/HideBeaumont independent school districtJob DescriptionJOB TITLE: Secretary, Curriculum CLASSIFICATION: Nonexempt REPORTS TO: Curriculum Supervisors PAY GRADE: PSS 4 220-days LOCATION: Administration DATE REVISED: 8/7/2017 FUNDED BY:PRIMARY PURPOSE:Facilitate the efficient operation of the office of the Curriculum Supervisors and provide clerical services to assigned supervisors and other staff members.QUALIFICATIONS:Education/Certification:* High school diploma or GEDSpecial Knowledge/Skills:* Proficient skills in typing word processing, desktop publishing and file maintenance,ability to use personal computer, printer, calculator, typewriter, multi-line phone, copier,fax machine, computer software, develop spreadsheets, and develop databases.Experience:* One to three years of secretarial experience preferably in a public educationenvironment.MAJOR RESPONSIBILITIES AND DUTIES:Organize and manage the routine work activities in the office of the Curriculum Supervisors (multiple supervisors).Perform varied typing tasks in the preparation of correspondence, forms, reports, curriculum guides and related curriculum materials, and materials for district wide (subject related) staff development workshops, etc., for the curriculum supervisors and other staff members; e.g., Superintendent, Deputy Superintendent, and Asst. Superintendent.Compile pertinent data as needed for the department, district, state and governmental reports.Exercise good telephone etiquette, take reliable messages, and route to appropriate staff.Maintain physical and computerized departmental files.Receive, sort, and distribute mail and other documents to other department and staff members.Maintain a schedule of appointments, district workshops, and make travel arrangements for appropriate supervisors.Ensure confidentiality when required.Be available to assist supervisors as requested.Perform routine bookkeeping tasks, including simple arithmetic calculations for the department.Assist with the preparation of purchase orders, payment authorizations and consultant statements.Keep informed of and comply with all state and district policies and regulations concerning primary job functions.EQUIPMENT USED:* Ability to operate: personal computer (IBM Vs Macintosh computers) with multiple software, printer, calculator, typewriter, multi-line phone, copier, fax machine, and laminatorWORKING CONDITIONS:Mental Demands* Maintain emotional control under stress* Work with frequent interruptionsPhysical DemandsLight lifting and carrying (under 15 pounds) to moderate (15 to 44 pounds) materials/equipment; reaching above shoulder, use of fingers, repetitive hand motions; frequent bending and stoopingWillingness to use technology for job enhancementProlonged use of computerEnvironmental Demands* Normal office environment* May work prolonged or irregular hoursThe above statements describe the general purpose and responsibilities assigned to the job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job description is not an employment agreement or contract. The administration has the exclusive right to alter this job description at any time without notice.Approved by Immediate Supervisor: Date: Reviewed by HR Director: Date: Received by Employee: Date:The Beaumont Independent School District does not discriminate on the basis of age, color, disability, national origin, race, religion, or sex in the educational programs or activities that it operates and is an equal opportunity employer.