Accounting Assistant

Description: Accounting Assistant to provide essential support to the Controller. The primary responsibility of this role is to assist in accounts receivable, accounts payable, general ledger entries, and maintaining schedules, ensuring the smooth functioning of our organization's financial operations. The Accounting Assistant will play a crucial role in managing various administrative and clerical functions related to finance. Requirements: Key Responsibilities: Prepare, post, verify, and record customer payments and transactions related to accounts receivable. Create and submit invoices to customers in accordance with company practices. Maintain and update customer files, including changes in name, address, mergers, or mailing details. Draft correspondence for standard past-due accounts and collections, identifying delinquent accounts, and contacting delinquent accountholders for payment requests. Generate reports on the current status of customer accounts as requested. Research customer discrepancies and past-due amounts with the assistance of the Collections team. Facilitate payment of vendors, including verification of federal ID numbers and resolution of discrepancies. Ensure outstanding obligations are credited upon payment and that all vendor invoices are approved for payment. Calculate and report sales tax based on paid invoices. Assist the Controller in reconciling general ledger accounts each month. Perform other related duties as assigned. Qualifications and Skills: High School diploma required; a business or accounting degree is preferred. Proficiency in accounting systems (Acumatica) and Microsoft Office Suite (Excel, Word, Outlook). Strong numerical aptitude with keen attention to detail and accuracy. Excellent organizational and time management skills to effectively prioritize tasks. High level of confidentiality and professionalism when handling financial information. Ability to work collaboratively in a team and communicate effectively with various stakeholders.