Associate Manager, Meetings & Events

Location: Hybrid (Malvern, PA or East Windsor, NJ – 3 days in-office/2 days work from home) or Remote (if you live more than 50 miles from our office locations)Full-Time - Monday through Friday – 9:00 a.m. to 5:00 p.m.Training and support providedCompetitive salary and benefits packageOpportunity to work on high-profile events with a dynamic and collaborative teamProfessional development and growth opportunities within the event industryComprehensive benefits package (medical, dental, vision, 401k w/company match)HMP Global is a leading healthcare event and education company with a dominant position in several therapeutic areas, including Oncology, Psychiatry and Behavioral Health, Cardiovascular, Wound Care, and Public Safety. With a mission to improve patient care, we deliver information and education to healthcare professionals through 400+ global, regional, and local events and reach over 4 million users monthly through digital networks and social channels.The Associate Manager, Meetings & Events plays a key support role in the planning and execution of meetings and events. Working closely with the events team, this position assists with logistics coordination, vendor communication, registration support, and on-site execution. The Associate will contribute to the smooth operation of event-related tasks, ensuring positive experiences for attendees and efficient delivery of event objectives.Key Responsibilities:Support logistics coordination for meetings and events, including venue research, vendor outreach, catering coordination, and audiovisual requirements.Assist in preparing event timelines, run-of-show documents, and other planning tools.Coordinate with internal departments (marketing, content, customer service) to gather and organize event-related information.Track expenses and assist in reconciling budgets under the supervision of a manager.Contribute to event documentation and ensure timelines are up to date.Support event setup, execution, and breakdown as needed on-site.Assist with post-event feedback collection and reporting.Preferred Qualifications:Bachelor’s degree in Event Management, Hospitality, Marketing, or related field.1–3 years of experience in an event planning or administrative support role.Highly organized with strong attention to detail.Excellent written and verbal communication skills.Proficient with Microsoft Office and basic knowledge of event platforms.Travel: approximately 6–8 trips per year.Preferred Qualifications:Internship or professional experience in the event, conference, or hospitality industry.Exposure to CRM or registration software.Familiarity with the healthcare or life sciences industry.Key Attributes:Proactive and eager to learn.Reliable and collaborative team player.Strong multitasking abilities and willingness to take initiative.Customer-focused with a positive, can-do attitude.Please follow HMP Global on LinkedIn for news and updates