Technical Assistant (Houston)

The Technical Assistant provides comprehensive administrative and operational support to the Administrative Manager, Project Supervisor, technical staff, and consultants within the business line.This role is responsible for managing complex scheduling needs, coordinating and documenting business development activities, and ensuring the smooth execution of internal and external engagements. The successful candidate will demonstrate exceptional attention to detail, the ability to manage multiple tasks across various platforms, and a proactive approach to anticipating team needs.This position requires a high level of organizational skill and the capacity to support a large, multidisciplinary team in a dynamic and fast-paced environment. This candidate will support all administrative aspects of report preparation, general office functions, and business development and sales activities.ESSENTIAL DUTIES AND RESPONSIBILITIESServe as primary office administrator and point of contact for internal coordinationManage complex scheduling across multiple calendars and platforms (e.g., Outlook, Teams, WebEx)Prepare, edit, format, and style technical reports and project documentation with high attention to detailCoordinate travel logistics for team members, including conferences, business travel and client meetingsTrack and prepare expense reports and reconcile travel-related costsMaintain and organize business line supplies, file systems, and templatesSupport QA/QC processes for deliverables, including binder preparationAdminister CRM software for proposal and project tracking, ensuring data accuracy and timely updatesAssist with internal and external communications, including client correspondenceCoordinate and support business development and sales activities such as:Trade show registrations, booth staffing, and follow-upSeminar planning and on-site supportMarketing campaigns and proposal developmentAttendance and note-taking for BD meetings and callsMonitor upcoming events, deadlines, and opportunities, and proactively alert team membersServe as business line quality and safety coordinator, ensuring compliance with relevant regulationsQUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Proven ability to manage multiple tasks and priorities across digital platformsStrong organizational and time management skillsExcellent written and verbal communication abilitiesExperience supporting large teams or departmentsAbility to interpret instructions and take initiative beyond assigned tasksComfortable working independently and collaborativelyFamiliarity with CRM systems, Microsoft Office Suite, and virtual collaboration toolsEDUCATION and/or EXPERIENCEB.S. degree in environmental science or comparable field.One year related experience and/or training; or equivalent combination of education and experience.