Interior Design Procurement Coordinator

Company DescriptionAshley Martin Home is a high-end residential interior design firm focused on creating timeless, layered, and highly detailed homes. Our projects involve extensive furnishings procurement, custom selections, and complex coordination across hundreds of products, vendors, and client specifications.We are seeking a highly organized, detail-driven Procurement Coordinator to support the operational side of our design and purchasing process.This is not a traditional bookkeeping or simple invoicing role. This position sits at the center of our procurement operations and requires someone who thrives in complexity, moves quickly with accuracy, and can manage large volumes of detailed information.Job DescriptionThe Interior Design Procurement Coordinator is responsible for building detailed client estimates and managing the administrative side of furnishings procurement for residential interior design projects.This role works closely with the design team to translate approved client presentations into highly accurate procurement estimates consisting of hundreds of individual product line items across multiple vendors.The ideal candidate is exceptionally organized, process-oriented, detail-focused, and comfortable managing complex pricing structures, vendor-specific quoting methods, and high-volume data entry with speed and accuracy.ResponsibilitiesCreate detailed client estimates within QuickBooks Online based on approved design presentationsReview designer selections and specifications from Dropbox and supporting spreadsheetsCompile and organize detailed procurement information including:vendor pricingfinishesfabricsdimensionscustom specificationsCOM requirementsfreight/storage allocationsApply markups and pricing calculations accurately across large-scale estimatesCoordinate pricing and quoting information across multiple vendors with varying processesEnter and maintain detailed estimate and invoicing information in QuickBooks OnlineManage high-volume line-item procurement documentation with speed and precisionSupport ongoing procurement administration and project accounting workflowsMaintain accuracy across complex multi-vendor projectsCollaborate closely with the design and operations teams to ensure procurement accuracy and efficiencyQualificationsRequiredHighly detail-oriented with strong organizational skillsAbility to manage large amounts of information accurately and efficientlyStrong Excel proficiencyExperience working within structured processes and systemsAbility to work quickly while maintaining a high level of accuracyStrong problem-solving skills and follow-throughComfortable managing repetitive but highly detailed workCollege degree requiredPreferredExperience in interior design procurement, purchasing, estimating, or project accountingExperience with FF&E procurement workflowsExperience using QuickBooks OnlineExperience working with vendor pricing and purchase coordinationBackground in interior design, construction, procurement, or operations administrationWho Will Thrive In This RoleThis role is ideal for someone who:enjoys organization and systemslikes managing detailed operational workflowscan handle complexity without becoming overwhelmedtakes pride in accuracy and efficiencyenjoys solving logistical and pricing challengesthrives in a fast-paced small business environmentAdditional InformationFull-time, in-office position located in Winter Park, FLHealth insurancePaid time offPaid holidaysOpportunity for long-term growth within a rapidly growing interior design firmAshley Martin Home is looking for a process-driven, highly organized individual who takes pride in accuracy, efficiency, and follow-through. If you enjoy creating order within detailed operational systems and want to be part of a growing luxury design firm, we encourage you to apply.Must be located in Orlando area, this is NOT a Remote position.To apply, please submit your resume and a cover letter.Ashley Martin Home is an equal opportunity employer, and we welcome applicants from all backgrounds to apply.www.ashleymartinhome.com