Research Coordinator | Department of Psychology

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!Job DescriptionThe Department of Psychology at the University of Notre Dame, within the College of Arts & Letters, is seeking a highly organized, detail-oriented, and collaborative Research Coordinator to support the administrative and financial operations of research activities within the department.This role plays a critical part in ensuring the smooth execution of research initiatives by providing administrative support, financial coordination, and compliance oversight. The Research Coordinator will work closely with faculty, principal investigators, and central administrative offices to manage budgets, track deadlines, and support grant-related processes.Key ResponsibilitiesResearch Coordination & Administrative SupportProvide administrative support for faculty research activities and projectsTrack deadlines for proposals, reports, renewals, and compliance requirementsSupport regulatory and compliance processes, including audit documentationServe as a liaison between faculty, departments, and central administrative unitsAssist faculty with processing research-related expensesMaintain accurate documentation, timelines, and reporting related to research activitiesFinancial ManagementSupport monitoring of faculty research accounts, including restricted and grant fundsTrack spending across accounts (discretionary, endowed, restricted, and sponsored funds)Process expense reports, reimbursements, purchase orders, and travel expensesAssist with budgeting and financial tracking to ensure compliance with university policiesSupport stewardship reporting and communication with development partnersCollaborate with department leadership to prepare financial reports and summariesDepartment Liaison & Grant SupportServe as the primary liaison to Notre Dame Research (NDR) and Corporate RelationsCoordinate dissemination of grant-related information to facultySupport pre-award and post-award processes in collaboration with central officesEnsure timely reporting and compliance with grant requirementsFacilitate communication between faculty and institutional partnersProjects & Strategic InitiativesContribute to special projects and departmental initiativesSupport coordination and execution of strategic prioritiesAssist department leadership with additional administrative and research-related tasks as neededQualificationsEducation & ExperienceBachelor’s degreeExperience working with budgets, financial systems, or financial management platformsAbility to track multiple deadlines and manage complex timelinesStrong organizational skills and attention to detailExcellent communication skills and ability to collaborate across diverse groupsPreferredFamiliarity with sponsored research administration, compliance, and reportingExperience with fund accounting and grant managementExperience in academic, research, or corporate relations environmentsKnowledge of pre-award and/or post-award grant processesSkillsStrong organizational skills and attention to detailAbility to manage multiple tasks and priorities simultaneouslyExcellent verbal and written communication skillsStrong problem-solving and analytical abilitiesProfessionalism and a collaborative, service-oriented approachAbility to learn and adapt to new systems and platformsAdditional InformationApplication Deadline: May 31, 2026Hiring Pay Range: Up to $26/hour, commensurate with experienceRequired Application Materials: Resume and cover letterThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.