Clerk, Processing

JOB STATUS: OPEN POSTING DATE: 07/29/2026 CLOSING DATE: 08/12/2026 11:59 PM POSTING NUMBER: 00007977 LOCATION: Accounting POSITION TITLE: Clerk, Processing JOB DESCRIPTION: Primary Purpose: To assist in the administration of the business affairs of the district. RESPONSIBILITIES: Process accounts payable invoice transactions which include sorting of documents and preparing for payment Make copies and operate other office equipment Open, date-stamp, and sort all incoming postal mail twice a day. This includes distributing mail to appropriate persons/departments Preliminary research of any past due amounts on invoices or statements Count and receipt routine incoming cash and checks. Make a control list of all incoming checks Gather and process outgoing invoices for interoffice mail Assist with a department initiative in scanning and electronic record maintenance Assist when needed with weekly distribution of accounts payable/travel checks Audit student meal purchase transactions and assist employees in completing related forms if needed Assist Finance Specialist with filing of invoices and quarterly statements Communicate both verbally and in writing as necessary to maintain excellent working relationships with District personnel and vendors Keep informed of and comply with state and district policies and regulations concerning primary job functions Serve as back up for accounting clerk Assist in good public relations by welcoming and assisting visitors Assist other accounting personnel as needed Maintain confidentiality of department information Attendance at work is an essential function Perform other duties as assigned by the supervisor or designee EXPERIENCE: QUALIFICATIONS: Minimum Education/Certification: High school diploma or G.E.D. 15 credited college hours OR two years of experience as a secretary or similar office experience preferred Special Knowledge/Skills: Proficiency in typing and data entry Ability to communicate effectively both verbally and in writing Operation of 10 key calculator Working knowledge of general office procedures and the operation of computers and common office equipment Knowledge of basic bookkeeping Knowledge of basic internal controls/payment procedures Knowledge of purchase order systems preferred Knowledge of common software packages such as Microsoft Word and Excel OTHER INFORMATION: Equipment Used: Computer for specialized data entry, word processing, spreadsheet applications, printer, typewriter, copy machine, calculator, telephone, check sealer/mailer. Working Conditions: Mental/Physical Demands/Environmental Factors: Light lifting and carrying (under 15 pounds), use of fingers, walking, specific visual requirements (using computer), specific hearing requirements (telephone conversations). Unusual fatigue factors (constant concentration). JOB CONTACT INFORMATION: APPLY TO: GROUP / GRADE: Wage/Hour Status: Hourly; Reports To: Accounts Payable Coordinator; Date Revised: January 2026 SALARY: Pay Grade: 4 DAYS: 230