Administrative Assistant

About The Sacramento Region Community FoundationOur Mission: To lead, serve, and inspire enduring philanthropy for a just and vibrant Sacramento region.Our Vision: A thriving, resilient region where generosity and collaboration create equitable opportunity.As the capital region’s leading provider of philanthropic services, the Foundation helps individuals, families, businesses, and nonprofits give back with confidence and purpose. We manage more than 750 charitable funds and over $275 million in assets, with most funds endowed to support causes in perpetuity.Make a lasting impact — now and always.Since 1983, we’ve awarded over $300 million in grants — the majority benefiting communities in Sacramento, Yolo, El Dorado, and Placer counties. Beyond charitable fund management, we lead initiatives and partnerships that advance equity and opportunity, including the region’s annual Big Day of Giving and Philanthropy Summit. Learn more at http://www.sacregcf.orgAbout the Opportunity:The Sacramento Region Community Foundation seeks a skilled, mission-driven professional to serve as Administrative Assistant. Reporting to the Director of Operations, this role plays a critical part in ensuring the smooth execution of daily operations, supporting organizational systems, and coordinating essential administrative functions across leadership areas. The ideal candidate is highly organized, proactive, adaptable, and comfortable supporting multiple executives in a mission-driven, fast-paced environment. This is a full-time, in-office, non-exempt position.Key ResponsibilitiesAdministrative & Operational SupportProvide day-to-day support to the Director of Operations: calendar management, scheduling, project tracking, meeting prep, SOP drafting, vendor coordination, and document organizationServe as a shared administrative resource for the Chief Impact Officer, Chief Philanthropy Officer, and Chief Financial OfficerDistribute, scan, and electronically file all incoming and outgoing mail dailyMaintain the organization's electronic and hard copy filing systemsSupport new employee onboarding, including preparing new hire bindersAssist senior leadership with scheduling, event logistics, expense processing, travel coordination, and document preparationProvide front desk and general administrative backup to the Office Manager/Executive Assistant as neededSupport the Director of Operations with compliance activities, including National Standards audit preparation and executionAssist organization-wide with meetings, internal trainings, retreats, and events (e.g., Big Day of Giving, Philanthropy Summit)Finance & AccountingProcess gifts and grants under Accounting Manager supervisionAssist with accounts payable, including processing vendor invoices with proper coding and documentationScan, file, and ensure timely processing of gift documentation after checks are logged and depositedDigitize legacy paper records — invoices, contracts, reports, and financial files — ensuring accuracy, accessibility, and complianceSupport routine financial processes including expense reports, invoice tracking, credit card reconciliations, and data entryVendor, Facilities & Technology CoordinationSupport vendor coordination by maintaining contact lists, scheduling service calls, and tracking contracts and invoicesAssist with facilities management, including maintenance requests, safety protocols, and office supply inventoryHelp with technology onboarding/offboarding, equipment tracking, and IT vendor coordinationQualifications & Experience2-3 years of administrative or operational support experience; nonprofit experience preferredStrong organizational skills with the ability to manage multiple priorities and deadlinesExcellent written and verbal communication skillsProficiency in Microsoft 365 (Outlook, SharePoint, Word, Excel, Teams, and PowerPoint)Ability to handle confidential information with discretion and professionalismDetail-oriented, reliable, and able to work both independently and collaborativelyPreferred SkillsExperience supporting executives or leadership teamsFamiliarity with vendor management, facilities coordination, and/or basic safety tasksComfort learning and using new technology platforms and workflow toolsCommitment to the Foundation’s mission and valuesWork Environment & Physical DemandsThis is an in-office position that operates in a professional office environment, Monday-Thursday eight (8) hours per day with Fridays off. Occasional work on Fridays in office or for events may be offered. This role requires regular use of standard office equipment such as computers, phones, photocopiers, and filing cabinets. Occasional lifting of up to 25 pounds and some evening or early morning events may be required.Compensation and Benefits:This is an in-office, eight (8) hour per day, Monday-Thursday position with occasional work on Fridays$22-$25 hourly, depending on experience. Medical/dental/vision insurance with employer contribution. 401K program with a generous Foundation contribution. Generous vacation and holiday pay. Cell phone/internet stipend. Fun mixers, team-building events, retreats and workshops, and professional development opportunities. The Sacramento Region Community Foundation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Powered by JazzHRWxLrLgGkbd