Contracts Coordinator

This is a 10‐month contract opportunity (with potential extension or conversion) supporting a confidential, commercial‐stage biopharmaceutical company. The role is a Contracts Coordinator supporting U.S. Brand Marketing within Ophthalmology, working 40 hours per week, onsite in Waltham, MA, at a pay rate of up to $35/hour. This position partners closely with Marketing, Procurement, Legal, and Finance to manage purchase orders, contracts, and vendor workflows in a fast‐paced marketing environment. Job Responsibilities Create, review, and process purchase orders for marketing programs, agencies, events, and promotional activities Track PO status, spend, invoicing, and payment activity; serve as a point of contact for marketing vendors Support ECP and Speaker Bureau contracting, documentation, tracking, and payment reconciliation Manage intake, routing, execution, and tracking of MSAs, SOWs, amendments, and marketing consulting agreements Maintain contract records, version control, and renewal timelines Facilitate onboarding of marketing vendors and ensure required compliance documentation is collected Build and maintain trackers, dashboards, and logs for marketing contracts and spend Communicate clearly with cross‐functional partners on timelines, approvals, and workflow status Candidate Qualifications 2+ years of experience in procurement, contracting, marketing operations, or administrative coordination Experience processing purchase orders or contracts in a corporate environment Highly organized with strong attention to detail and ability to manage high‐volume workflows Strong written and verbal communication skills Proficiency with Microsoft Office and procurement or contract management systems Experience supporting marketing teams or vendors preferred Biotech, pharmaceutical, or life sciences experience a plus Familiarity with tools such as Coupa, Ariba, SAP, or DocuSign preferred Qualified and interested candidates are encouraged to apply today for immediate consideration. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)