Accounts Payable

Job Description Accounts Payable Specialist – Full Time Company Robles Management, LLC (Crown Wine & Spirits / Mega Wine & Spirits) Job Type Full-Time | In-Office Job Summary Robles Management, LLC is seeking a highly organized and detail-oriented Accounts Payable Specialist to join our accounting team. This role is responsible for managing vendor invoices, processing payments, and maintaining accurate financial records across a multi-location retail operation. The ideal candidate thrives in a fast-paced environment, can handle high transaction volume, and strictly follows internal controls and approval processes. Key Responsibilities Review, verify, and process high-volume vendor invoices Match invoices with purchase orders and receiving documentation Ensure accurate coding to general ledger accounts Prepare and process payments (checks, ACH, wire transfers) Reconcile vendor statements and resolve discrepancies Maintain organized and accurate accounts payable records Track payment deadlines and ensure timely disbursements Communicate with vendors regarding billing issues and payment status Assist with month-end closing and reporting Support audits and 1099 preparation Enforce internal controls, approval workflows, and documentation standards Collaborate with purchasing, warehouse, and store operations teams Qualifications Minimum 2 years of Accounts Payable or accounting experience Strong knowledge of invoice processing and reconciliations Experience with QuickBooks Online or similar systems Proficiency in Microsoft Excel High attention to detail and accuracy Strong organizational and time management skills Ability to manage multiple priorities and deadlines Strong communication and problem-solving skills Ability to handle confidential financial information Preferred Qualifications Experience in a multi-location retail or distribution company High-volume invoice processing experience Familiarity with purchase orders and inventory-based operations Experience in liquor or retail industry is a plus Work Schedule Full-Time (In-Office) Monday – Friday: 8:00 AM – 6:00 PM Saturday: (as needed based on workload) Schedule Expectations Fixed and consistent schedule required Availability during month-end and year-end closing periods Ability to handle high-volume deadlines and urgent payment cycles Occasional Saturday work required during peak periods or audits Compensation Competitive salary based on experience Benefits Health, Dental, and Vision Insurance Paid Time Off (PTO) Career growth opportunities Stable, long-term position