Court Programs Analyst II - Probate Program Coordinator

POSITION INFORMATIONJob Code: R42473Full Time Salary Range: $76,101.00 - $110,346.00FLSA Status: ExemptLearn More About Employee BenefitsThis posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.Notice To Colorado ApplicantsIn compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.MISSION STATEMENTThe Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.STATEMENT OF DUTIESGeneral Statement Of DutiesManages specific programs or serves as project leader to develop improved managerial procedures and practices in the Colorado Judicial Department’s court systems.Distinguishing FactorsThe Court Programs Analyst II position is distinguished from other classifications due to the responsibility of leading an ongoing program or project which must consume 50% or more of the employee's time. Leading programs or projects includes assigning tasks, monitoring progress and work flow, checking the product, scheduling work, and establishing work standards. Provides indirect supervision of field staff and may directly supervise up to 2.99 staff. Supervision is received from a Court Programs Analyst III, a Court Programs Analyst IV, Division Director or an Administrator.Additional CommentsThis position leads statewide coordination of the probate program. The probate program focuses on protective proceedings (guardianship and conservatorship) cases and trusts, estates and wills cases. This position serves as a probate subject matter expert, assisting in the creation and maintenance of resources for internal and external use, answering probate-related questions, and helping the department review probate-related legislation and implement legislative changes. This position builds relationships with stakeholders and partners (internal and external). Some travel may be required.A successful candidate will have the ability to distill complex information and incorporate same into clear and concise communications. Candidates must be comfortable communicating with a wide spectrum of critical stakeholders including litigants, attorneys, judicial officers, executive leadership, including Colorado Supreme Court Justices, and Colorado legislators. A demonstrated track record of successful project management for multiple projects as well as strategic communication is required. Growth mindset, high emotional intelligence, adaptability, personal resilience, and prior program administration experience are required. Prior professional experience in the probate court system is preferred.This position is within the Family Law Programs Unit, which is part of the Court Services Division of the State Court Administrator’s Office. The Division of Court Services office is located in Denver at the Ralph Carr Judicial Center. Court Services operates from a flexible workplace arrangement policy where employees may work in person or a combination of both remote and in-person.The Court Services Division is currently a community of more than 60 employees supporting a variety of initiatives and programs related to trial courts in the state of Colorado. The Court Services Division values diversity and inclusivity and is seeking applicants from diverse backgrounds, experiences and demographics that share these same values.Essential FunctionsPlans, administers, and implements state wide court programs and projects. Serves as project leader for the development, implementation and maintenance of new policies and procedures within the state court system; develops training for new policies and procedures.Reviews and evaluates organizational policies, practices, structure, functions, programs, work methods, resources, relationships between various departments and management, and program performance; increases efficiency and effectiveness of state court systems.Identifies problems within various state court systems; offers recommendations and implements solutions; compares estimates and trend projections through the application of mathematical or statistical methods.Compiles and analyzes information collected; verifies accuracy of information; identifies issues and problems; formulates recommendations that will encourage change within the state court system.Drafts rules, administrative recommendations, Chief Justice Directives.Prepares reports, schedules, forms, procedures and directives based upon research and evaluation of issues and problems.Analyzes proposed legislation, judicial processes, and procedures for possible impact on the state court system.Establishes response procedures designed to address internal and external requests for information.Some positions may prepare grant proposals, monitor grant funds, and prepare grant completion reports.Attends meetings and training as required.Performs other duties as assigned.Essential Functions Cont.Supervisor Responsibilities: Responsible for one's own work product and may provide guidance, assistance, or mentorship to less knowledgeable or experienced coworkers, volunteers, or interns. This may include scheduling of work, instructing in work methods, and reviewing work products. May provide input into the hiring and discipline/termination processes. May have input into performance evaluation process.Minimum QualificationsMinimum Education: Graduation from an accredited college or university with a bachelor's degree and four years of management analysis experience in statistical or economic analysis, office systems, methods and procedures, work measurement, forms design, program planning or other related fields. Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education.OROne year of experience as a Court Programs Analyst I in the Colorado Judicial Department.Physical DemandsWhile performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.Work EnvironmentThe noise level in the work environment is usually quiet. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.