Project Coordinator

A well-established commercial landscape construction company serving the Chicagoland market is seeking a Project Coordinator to support Project Managers and help ensure projects transition smoothly from award into production. This role is ideal for someone who is highly organized, detail-oriented, and comfortable working in a fast-paced construction environment. The Project Coordinator plays an important role in keeping projects organized, managing documentation, supporting procurement, and ensuring communication between project teams, vendors, and clients remains clear and efficient. This is a great opportunity for someone looking to grow within the construction or landscape industry. Key Responsibilities Support Project Managers during the post-award phase of commercial landscape construction projects Organize project documentation and maintain accurate records within internal systems Prepare and manage submittals including product data, shop drawings, and subcontractor documentation for active projects Maintain submittal logs and track approvals throughout the lifecycle of each project Coordinate procurement of materials and plant stock by working with vendors, manufacturers, and nurseries to manage availability, purchasing, and delivery schedules Track construction materials and procurement timelines for each project Maintain and update job status reports and project tracking systems Assist Project Managers and Superintendents throughout various stages of the construction process Review subcontractor work orders to verify quantities and unit pricing Assist with punch list coordination and project closeout documentation Qualifications 2–3 years of experience in landscape construction, general construction, or a related industry preferred Knowledge of construction processes and industry best practices is a plus Strong organizational and communication skills Excellent attention to detail and accuracy Ability to prioritize tasks and manage multiple projects simultaneously Proficiency in Microsoft Office (Excel, Word, Outlook) What We Offer Competitive salary Paid Time Off Paid Holidays 401(k) retirement savings plan with company match Medical, dental, and vision insurance Opportunity for long-term growth within a stable and growing commercial construction environment Pay: $80,000.00 - $95,000.00 per year Benefits: 401(k) 401(k) matching Cell phone reimbursement Dental insurance Flexible schedule Health insurance Life insurance Opportunities for advancement Paid time off Parental leave Retirement plan Vision insurance Experience: project coordinator : 3 years (Preferred) Commercial construction: 3 years (Preferred) managing multiple projects : 3 years (Preferred) Work Location: In person