Production Coordinator

THE JOHN GORE ORGANIZATION is the leading presenter, distributor, and marketer of Broadway theatre worldwide. Under the leadership of theater producer and owner John Gore, its family of companies includes Broadway Across America, Broadway.com, The Broadway Channel, BroadwayBox.com and Group Sales Box Office. Its productions span Broadway, Off Broadway, London’s West End, Japan and 48 North American markets. It has won Tonys in every producing category as well as numerous other Drama League, Drama Desk and Olivier awards.We are committed to developing an inclusive and supportive culture, where employees have equal opportunity for growth.$25.00/ hourFLSA Status: Non-ExemptSummaryThe John Gore Organization is seeking a dynamic, detail-oriented theatre professional to join our team as Production Coordinator. This position will provide investment administration, show coverage, and project and event management that will involve working across internal teams. This position reports to the Senior Vice President, Strategy.This role is ideal for a highly organized, analytically minded theatre professional who is interested in and able to evaluate both the business and creative sides of theater. Duties will blend individual administrative coordination of long-term projects and contributing as part of a team on both ongoing projects and live events. The position requires strong writing skills, financial literacy, project management capability, excellent relationship management, and an understanding of the commercial theatre ecosystem.Duties And ResponsibilitiesReview and summarize investment opportunitiesDraft internal advisoriesCoordinate related paperworkTrack distributions and financial reportsAttend and prepare written coverage for Broadway and Off-Broadway productions, industry presentations, and emerging workMaintain departmental calendarsProject managementConduct research and prepare briefing materials for presentations and special projects, often working across multiple internal teamsAssist with biennial conference coordination and seasonal initiativesCoordinate show programs for investments and toursAssist on company-wide production initiativesCollaborating with regional teamsGala adsIndustry events / Special eventsOther duties as assignedCompetencies To perform the job successfully, an individual should demonstrate the following competencies:CooperationEstablishes and maintains effective relationshipsActive listenerOffers assistance and support to co-workersWorks cooperativelyFollows directivesAdaptabilityAble to work around unexpected changes of circumstance or workloadModifies a planned course of action based on new circumstancesChanges communication style to achieve the best resultsIs self-sufficient in managing unanticipated obstacles or questionsFunctional CompetenciesLooking for ways to improve and promote quality and efficiencyAdheres to scheduling expectations and requestsDemonstrates accuracy and thoroughnessPrioritize projects and tasks assigned to ensure they are completed accurately and on timeQualifications Aka KSAOsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily, the requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Can include skills (mathematical, reasoning, computer, etc.)Proficiency in Microsoft Office SuiteExperience with WordPress, HTML, and CSS a plusExperience with project management tools such as Monday.com, Sprout, Domo, etc.Education And/or ExperienceIdeal for an early-career candidate who is passionate about live theatre and who brings strong organizational, communication, writing, and project-management skills.Bachelor’s Degree in Theatre Studies, Communications, Marketing, Business, Political Science, or related field of study preferredCommunication SkillsAbility to clearly and concisely provide coverage for creative worksAbility to read, analyze, and interpret data on a project-by-project basisAbility to respond to common inquiries or requests from colleagues and partnersAbility to effectively present information to a wide range of internal teams and industry colleagues in both written and oral formatsCritical Thinking Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to spend considerable time sitting and working at a computer.Work EnvironmentDutiesThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to:An open office environment with frequent interruptions and employee trafficConditions common in a live theater experience.AcknowledgementThe above job description is not intended to be an all-inclusive list of duties and standards of the position. Employees will follow any other instructions, and perform any other related duties, as assigned by their supervisor.We offer competitive compensation including Vacation and Holiday Pay, health & welfare benefits, and a 401(k) retirement plan.Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.EQUAL EMPLOYMENT OPPORTUNITYThe John Gore Organization is an equal opportunity employer and affords equal employment opportunity to all applicants regardless of race, color, religion, gender, creed, national origin, age, disability, sexual orientation, veteran status or any other legally protected classification under local, state or federal laws.HIRING PRACTICESThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification or position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.The John Gore Organization’s recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. The John Gore Organization may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.