Accounts Payable and Payroll Clerk

Accounts Payable and Payroll Clerk Job DescriptionPurpose: The Accounts Payable and Payroll clerk is responsible for preparing, processing, and submitting all district invoices, payments, and payroll related to district operations. This position will also perform a variety of technical and accounting duties associated with the District in accordance with federal, state, and District regulations, policies, and procedures.Reports To: Business ManagerFLSA Stats: Non-exempt, hourlySalary: $20.00 to $25.00 per hourRequired Qualifications:High School Diploma or equivalentHigh level of competence with software, systems, and all applicable devicesAdvanced skills with Microsoft Suite and/or Google Suite of productsWillingness to learn new skills and systems, federal and state reports, and related areasHigh level of competence in math, writing, grammar, and sentence structure as well as effective written and verbal communicationBasic knowledge of accounting and record-keepingExcellent interpersonal, customer services, and organizational skillsHealth and Inoculation Certificate on file in the District Office (after an employment offer is made)Preferred Qualifications:Associates or Bachelor's degree or higher from an accredited institution in business administration or accounting3 or more years of full-time experience accounting, finance, and/or payrollKnowledge of the business management software for schoolsEssential Functions: To perform this job successfully, an individual must be able to perform each essential function satisfactorily:Processes all accounts payable for district operations.Processes all district invoices and purchase orders accurately and in a timely manner.Reviews and verifies the accuracy and completeness of vendors invoices and supporting documents.Maintains accurate and updated W9 information for all vendors.Reconciling and processing all purchase card statements for accuracy and completenessMaintains accurate and complete accounts payable/receivable records for all purchase and vendors.Maintains accurate and complete payroll records for active employees and District retirees in coordination with the Human Resources DepartmentReviews and audits records regularly for accuracy.Processes payroll while ensuring accuracy, completeness, and adherence to federal, state and District regulations, policies, and proceduresConducts audits and reviews of timesheets, payroll reports, and paychecksCompute and process federal and state taxes, employee KPERS payments, and unemployment taxes, while ensuring compliance with payment, reporting, and other tax requirementsMaintains complete confidentiality, within guidelines, of all employees payroll and district accounting recordsProcesses monthly benefits premiums payment though the District financial management systemProvide clerical and technical support to assist with the efficient operation of the Business Office, to include flexibility and the ability to work with all levels of administration and staffHelp develop more efficient organizational operations, processes, and proceduresOperate all office devices appropriately as required; and to learn how to operate new equipment as it becomes availableAnswer, process, and screen incoming district communications including phone calls, emails, and other modes when the regular receptionist and office team members are unavailable to do soRegular and consistent attendance at workGeneral ResponsibilitiesPerform the usual office work associated with a busy, yet productive, and smoothly running officeObserve and follow all federal, state, and district regulations and policies at all timesPractice responsible fiscal, facility, and resource managementObtains advance approval of the Business Manager for all financial transactionsRespond to information requests in a cooperative, courteous, and timely mannerKeep student, parent/guardian, and personnel information and records confidentialAdheres to all District policies and procedures, to include all health and safety policiesPerform other tasks and assume other responsibilities as directed by AdministrationAssists other personnel in emergencies as called upon.Maintains a high level of ethical behavior and confidentiality of information.Performs such other related duties as assigned by the Business Manager.Regular attendance at work.Physical Demands: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Requires prolonged sitting or standing, and use of equipment including repetitive motions and computer eye fatigueRequires some stooping, bending, reaching, and liftingHear and understand English at normal levels, indoors, outdoors, and on the telephoneRequires physical exertion to manually move, lift, carry, pull or push heavy objects or materialsAbility to lift, push, and pull up to 25 poundsMust occasionally work in noisy and crowded environments, with numerous interruptionsTerms of Employment: At will employment. 12-month 2,080-hour position.