Litigation Secretary

Position support 4 attorneys in their Business Litigation group. 3 days in office and 2 WFH Legal Administrative Assistant This role supports attorneys and legal staff by handling a wide range of administrative and legal coordination tasks that keep matters moving efficiently. Success in this position requires sound judgment, strong attention to detail, and the ability to manage sensitive information with discretion. The ideal candidate is proactive, reliable, and comfortable working in a fast-paced legal environment. Work Arrangement This position follows a hybrid schedule, with three days per week in the office to support collaboration and two days working remotely. Key Responsibilities File documents electronically in state, federal, appellate courts, and before the TTAB Track court dates, deadlines, and case-related timelines Monitor trademark filings and maintain docket accuracy Draft engagement letters, fee agreements, and client communications Coordinate logistics for depositions, hearings, and trial preparation Manage attorney admissions, registrations, and related records Prepare and submit filings to the USPTO and TTAB Maintain and organize both digital and physical case files Arrange travel plans and detailed itineraries Handle expense reporting and reconciliation Coordinate internal and external meetings, including materials preparation Draft correspondence, compile reports, and assist with document preparation Conduct research and summarize findings for attorneys Support marketing and business development initiatives, including social media Open new matters and assist with conflict checks Assist with billing processes and invoice preparation Track continuing education credits and maintain records Manage professional memberships, registrations, and renewals Provide coverage and support for other administrative team members as needed Perform general administrative duties such as scheduling, call management, mail handling, and file organization Take on additional responsibilities as needed Qualifications & Skills Strong client service mindset with a proactive, solutions-oriented approach Excellent organizational skills with keen attention to detail Ability to prioritize and manage multiple tasks effectively Strong written and verbal communication skills, including proofreading Familiarity with legal terminology, court procedures, and case lifecycles Ability to work independently and exercise good judgment Skilled at handling confidential and sensitive information with discretion Professional demeanor and ability to perform under pressure Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint) and document management systems Education & Experience Associate or bachelors degree preferred Significant experience in a Legal Administrative Assistant or similar role Experience with USPTO and TTAB filings is a plus but not required.