Operations Coordinator

Project & Operations CoordinatorLocation: Tulsa, OK (On-Site)About Javelin OperationsJavelin Operations specializes in preparing mission-critical mechanical systems for successful startup through mechanical flushing, chemical treatment, stainless steel passivation, and system cleanliness verification. We support some of the most demanding data center, industrial, and critical infrastructure projects in the country.As our company continues to grow, we are looking for a highly organized and proactive Project & Operations Coordinator to help keep projects, personnel, equipment, and administrative processes moving efficiently.Position OverviewThe Project & Operations Coordinator serves as a key support role within the organization, helping bridge field operations, project management, and office administration. This individual will coordinate project documentation, support recruiting and onboarding efforts, track equipment and PPE needs, assist with customer and vendor communications, and ensure operational details do not fall through the cracks.This role is ideal for someone who enjoys organization, problem-solving, and taking ownership of tasks in a fast-paced environment. This is not an entry-level administrative position. We are seeking a highly organized professional capable of operating independently, solving problems, and supporting a rapidly growing specialty contractor.ResponsibilitiesCoordinate project startup and mobilization activitiesTrack and maintain project documentation and recordsAssist with customer onboarding requirements and vendor setup documentationSupport accounts receivable follow-up and invoice trackingCoordinate employee travel, lodging, and logisticsManage PPE inventory and procurementAssist with equipment tracking, maintenance records, and asset managementSupport recruiting efforts by reviewing applicants, scheduling interviews, and coordinating onboarding activitiesMaintain employee training, certification, and compliance recordsAssist with timesheet collection and administrative reportingCoordinate rental equipment and vendor communicationsSupport project managers and field leadership with administrative needsTrack action items and help ensure commitments are completed on scheduleQualificationsStrong organizational and time-management skillsExcellent written and verbal communication skillsAbility to manage multiple priorities simultaneouslyProficiency with Microsoft Office Suite, particularly Excel and OutlookExperience with QuickBooks, construction software, or project management platforms is preferredSelf-motivated with strong attention to detailAbility to work independently and follow through on assigned responsibilitiesPreferred ExperienceConstruction, industrial services, mechanical contracting, manufacturing, or project-based business environmentsProject coordination, office management, operations support, or administrative coordination experienceExperience working with field personnel, vendors, and customersWhat Success Looks LikeProjects are organized and mobilized efficientlyAdministrative tasks are completed without constant follow-upField personnel have the resources and equipment they needCustomer and vendor documentation is maintained accuratelyLeadership can focus on growing and executing the business rather than chasing administrative detailsCompensationCompetitive compensation based on experience, qualifications, and demonstrated ability.Javelin Operations is an equal opportunity employer committed to building a high-performing team focused on safety, professionalism, and execution.