Office / Land Administrator

Position Overview: Office / Land Administrator The Office Administrator is an essential part of each local division by keeping the offices running smoothly and by carrying out a range of administrative tasks. The office Administrator ensures that the offices they look after are running effectively on a day-to-day basis. The range of activities include but are not limited to answering phones, managing office deliveries, etc. They are often the 'go-to' person at the division as they work closely with many departments and understand how they work. Reporting Relationships: Reports To: VP Operations Duties and Responsibilities: • Support the administrative functions of the divisional office team, support the organization's accounting duties, and work alongside sales and production staff. • Maintain all administrative systems and perform receptionist functions greeting customers in professional manner. • Cross train with Sales Admin / Closing Coordinator / Permitting for additional support and/or PTO • Complete weekly Lot Purchase file coordinating advance Title order/HUD submitting file to Region President for final approval. • Manage, track and pay utility bills for homes under construction and model homes. • Oversee administrative process of invoicing, coding and coordinate with corporate AP. • Oversee the process of sales contracts, building permits, and coordination of settlements. • Division liaison to Maronda Inc. corporate relating to ADP timekeeping and PTO. • Assist with setting up vendors and updating pricing in our accounting system. • Assist VP Ops / Division President with operational processes and task. • Assist with event planning as needed for the division. • Mail Management daily • Office Schedule / Calendar • Other duties as assigned. Required Education/Experience: • High School Diploma, minimum 2 years office administration experience • Accounting and/or Real Estate experience EEO Employer