Corporate Ambassador

We are HCSS. For the last 40 years, we have been developing software to help construction companies streamline their operations. Based in Sugar Land, TX, our mission is helping customers achieve excellence through our proven customer-centric, end-to-end solutions and exceptionally helpful service, while providing a great life for our employees. With this mission at the core of everything we do, HCSS is a pioneer and leader in the construction software space and a consistently recognized employer. We have earned Best Companies to Work for in Texas honors for 18 consecutive years and have been named a USA Today Top Workplace. HCSS has also been recognized by Built In as a Best Place to Work in Greater Houston and by Construction Executive for our technology innovation, reflecting our strong culture, industry leadership, and commitment to excellence.Who We NeedThe Corporate Ambassador is the “face of HCSS” – the first face our employees and visitors see when arriving on campus. The Corporate Ambassador is responsible for all office administration, coordination and execution of internal events, and executive assistance for our (internal) Board members. You’ll have the professional polish to be poised, polite, and relaxed in most instances, as well as handle awkward or unfamiliar situations with ease and assertiveness. This is a full-time on-site role located in Sugar Land, Texas.QualificationsExcellent communication, customer service, and time management skillsDetail-orientedWorks with urgency and follow-throughDriven and innovativeHas an operations-based and growth mindsetEnjoys managing projectsHas at least 1 year of experience within a corporate business environmentPreferred QualificationsBachelor’s degree in business administration preferredRole ResponsibilitiesFront of the HouseGreet, welcome and sign-in guests as soon as they arrive at the officeDirect visitors to the appropriate person and officeAnswer, screen, and forward incoming phone callsAssist employeesEnsure reception area is tidy and presentable, with all necessary stationery andmaterial (e.g. pens, forms and brochures) – reception area includes: Front Desk, VisitorBathroom, Seating Area, and Lobby TVsProvide basic and accurate information in-person and via phone/email/GchatReceive, sort and distribute daily mail/deliveriesMaintain office security by following safety procedures and controlling access via thereception desk (monitor logbook, issue visitor badges)Order office, kitchen & facilities supplies and keep inventory of stockPerform other clerical duties such as filing, photocopying, transcribing and faxingInternal EventsAdminister all catering ordersPartner with Facilities to coordinate all event operations (preparation,communications, scheduling, etc.), as well as understand and execute therequirements for each eventPerform final checks on the day of the event (space, tables, technology, etc.) to ensureeverything meets standardsOversee event happenings and act quickly to resolve problemsCollect and evaluate feedback from each eventC-Suite Executive SupportBook travelSubmit expensesCalendar managementAd Hoc SupportCaricatures AdministrationOther projects may be assignedOther tasks may be assignedTravel RequirementsNoneBenefits & PerksPart of our mission is to provide a great life for our employees. We believe that when our people are happy, they do their best work. Some of the benefits and perks we offer include:Medical, dental, and vision coverage with company-paid and employee-paid optionsPaid holidays, sick days, and personal time offEmployee Resource Groups (ERGs) that foster connection and inclusionOn-site amenities including a covered basketball court, soccer field, track, pickleball/tennis courts, gym, etc.Dog-friendly campus and WiFi-accessible courtyards401(k) with a 5% company matchCoverage for employee professional development and wellnessAnd more!