Operations & Accounting Coordinator

Company OverviewTransco Industries Inc is a metal fabrication and conveyor service company specializing in the design, fabrication, installation, repair, and maintenance of conveyor systems. Transco supports industrial, manufacturing, mining, and bulk material handling operations across the United States and greater North America. With decades of hands‑on experience, the company is known for durable workmanship, practical engineering solutions, and a strong commitment to safety, operational efficiency, and regulatory compliance. Position SummaryThe Operations & Accounting Coordinator is responsible for managing purchase orders, sales orders, time entry, invoicing, travel arrangements, and transactional accounting support across multiple locations (PDX, CA, EUG, TAC, and PDX FAB). This role serves as a critical operational link between project teams, accounting, and management, ensuring accurate financial tracking, timely invoicing, and reliable logistical support—including time‑sensitive and after‑hours travel coordination. Key ResponsibilitiesPurchase Order (PO) ManagementIssue purchase orders for PDX, CA, EUG, and TAC locations upon requestEnter all PO information into QuickBooks accurately and in a timely mannerTrack outstanding and received POs and maintain organized supporting documentation Sales Order (SO) Management & InvoicingAssign and distribute sales order numbers as requestedEnter all sales orders into QuickBooksRespond to job‑related and historical sales order inquiries, including repeat and ongoing customer workInvoice completed jobs and ensure billing accuracyCoordinate with Operations to confirm job status prior to invoicing Timekeeping AdministrationManage and monitor time entry for PDX, CA, EUG, TAC, and PDX FAB teamsEnsure time is submitted accurately for payroll, job costing, and reportingIdentify and resolve missing or incorrect time entries in coordination with supervisors Accounts Payable & Expense SupportEnter vendor invoices into QuickBooksEnter and reconcile company credit card transactionsEnsure all invoices and expenses are properly coded and supported with required documentation Travel Arrangements & LogisticsCoordinate and book airfare, car rentals, and hotel accommodations for employees across all supported locationsHandle travel arrangements during regular business hours and off hours, including urgent, last‑minute, and after‑hours requestsModify, cancel, or rebook travel as operational needs changeCommunicate travel details clearly and promptly to employees and project teamsEnsure travel expenses are properly documented and aligned with company policies EducationBachelor’s degree required in Business Administration, Accounting, Finance, or a related field Required Skills & QualificationsExperience using QuickBooks or similar accounting softwareStrong organizational skills with high attention to detailAbility to manage multiple priorities across multiple locations and deadlinesClear, professional written and verbal communication skillsComfort handling confidential financial and personnel informationFlexibility to support operational needs, including off‑hours travel coordination Preferred QualificationsExperience in construction, fabrication, or other project‑based environmentsFamiliarity with Prevailing Wage requirementsExperience supporting multi‑location operationsBasic understanding of job costing and project billing Work EnvironmentPrimarily office‑based in Portland, OR, with periodic visits to fabrication shops and conveyor service locations. Candidate Submission RequirementsPlease submit:ResumeHourly rate expectationsEarliest availability