Business Office Assistant

$2,000 Welcome Bonus! Join Dental Care of Sapulpa—Full-Time Experienced Business Office Assistant Career Opportunity! Apply Today & Make Patients Smile Every Day!Expected Full-Time Work Schedule/Hours:Monday-Thursday, 8:30am-5:00pmFriday, 8:00am-1:00pmRole Offers:✅ No Nights – Enjoy a healthy work-life balance✅ Full Benefits Package – Including health insurance, retirement plans & PTO✅ Quarterly Bonus Potential – Rewarding hard work & dedication✅ Business Office Assistant Academy Training & CE classes included – We invest in your growth!Dental Care of Sapulpa, a Heartland Dental Supported Practice and a "Growing Patient-Focused Doctor Office" is looking for an Experienced Full-Time Business Office Assistant to join our team.Supporting our front office as a Business Office Assistant, you’ll be surrounded by camaraderie and partnership - where patients come first, and continuous learning is encouraged! Hard-working and motivated, the successful candidate will bring a passion for helping our team provide the best patient care to the communities they serve.About Dental Care of Sapulpa:Dental Care of Sapulpa, like each Heartland Dental supported office, is unique to the community and the patients they serve.Join a 7 person team that thrives on collaboration, communication and community Office is a fun, fast-paced, motivated, goal-oriented, energetic teamOffice Location: 1011 E. Taft Avenue, Sapulpa, OK 74066Expected Full-Time Work Schedule/Hours: Monday-Thursday, 8:30am-5:00pmFriday 8:00am-1:00pm Hours Subject to ChangeFun Facts About Dental Care of Sapulpa:We Celebrate Successes of All SizesBirthdays & Work Anniversaries MatterTeam Outings Keep Us ConnectedWe Give Back to the CommunityWho is Heartland Dental?Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,100 supported doctors across 39 states and the District of Columbia in over 1,900 dental offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Supported doctors are the leaders of their practice and retain clinical autonomy. All Heartland Dental supported doctors are united by a common goal: delivering the highest quality dental care and experiences to the communities they serve.Why Heartland Dental?Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Business Office Office Assistant, you’ll work in an environment that encourages learning, team cohesion, and puts patients first.Heartland Dental was recently recognized by Newsweek for two awards: America’s Greatest Workplaces and America’s Greatest Workplaces for Diversity in 2024. These prestigious honors come after the organization was reviewed among 1.5 million large and mid-sized companies in a nationwide study and achieved a 5-star rating for both awards.More about the role:Greet and welcome patients as they enter the office to create a great first impression of our teamManage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companiesUtilize Dentrix for patient scheduling and recordsSchedule and confirm appointments for multiple providers in the officeFile patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage Post insurance and patient payments and process accounts receivablesReview treatment plan fees and payment options with patientsPartner with the providers and team to implement Heartland Dental systems to optimize office potentialMinimum Qualifications, Experience, & Education:High School Diploma/GEDPreferred Experience: 2+ year of experience in a dental or medical setting 2+ year of experience with insurance billing and accounts receivable Dentrix or other dental software experience Dental Knowledge, Software & Experience:Working knowledge of dental procedures and terminologyMicrosoft Office Suite experienceTeam & Culture Fit:Collabroative team player who thrives in supportive, family-like environmentsDedicated, dependable with a positive attitude and sefvice-oriented mindset Business & Professional Skills:Experience working in a fast-paced and customer-centric environmentStrong communication, organization, and multitasking abilitiesAdaptable to changing workflows and team dynamicsDetail-oriented with a proactive approach to problem-solvingExcellent communication, organizational, and multi-tasking skillsCompliance & Confidentiality:The position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards. Physical Requirements:Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the positionProlonged periods sitting at a desk and working on a computerMust be able to lift up to 15 pounds at timesAvailability to attend virtual training sessions (or in-person) periodically throughout the year TB Test Requirement:As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions. This is a standard requirement for dental office roles and must be completed prior to starting employment. The test will be arranged during the pre-employment process, and any necessary guidance or paperwork will be provided. Not applicable in state of FL & TN. At Heartland Dental, we’re committed to living our core values which promote diversity and inclusion. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.