Creative Systems & Optimization Manager

Overview In this role you own the XPOD Creative Studio operating model, aligning intake, prioritization, and resources to deliver high-impact creative assets across paid and organic channels. You’ll build AI-powered workflows and automation to scale production while coordinating with Growth, Brand, and localization partners. Expect hands-on project management in a fast-paced, cross-brand environment where you shape processes, timelines, and capacity. You’ll join a mission-driven team focused on growth through efficient, high-quality creative output. Compensation / BenefitsCompetitive salary401(k) with company matchGenerous PTO and parental leaveDay-one health plansHelloFresh subscription discountCollaborative, mission-driven environment ResponsibilitiesOwn the studio’s intake for all video briefs across brands and channels, scoping, prioritizing, and routing requests based on capacityDesign and evolve operational workflows to be both flexible and scalableApply project management fundamentals to set milestones, deadlines, and drive completionIdentify, evaluate, and implement automations, AI tools, and templates to improve efficiencyMaintain and report on performance data, trends, velocity, and project status for stakeholdersCoordinate with the wider creative operations and Growth Operations teams to ensure alignmentOnboard, train, and manage freelance creatives and partners, scaling capacity as neededPartner on localization, translation, and versioning to ensure assets work across marketsEnsure on-time launches and conduct post-campaign assessmentsBalance competing business interests, negotiate scope/budget, and optimize resource allocationOwn resourcing across the creative team and adjust plans to meet demandDrive the day-to-day relationships with stakeholders and manage expectations Key requirementsBachelor's degree or equivalent experience5–7 years in creative/marketing project management or creative operations in high-volume, fast-moving environmentsExperience designing or evolving workflows and resourcing frameworksExperience with project management systems (e.g., Jira, Airtable)Experience managing or onboarding freelance/contract creative talentFamiliarity with automation, AI tools, or templated workflows in a production contextUnderstanding of creative and production workflows and collaboration with creative teamsExcellent verbal and written communication, with budget/scope negotiation experienceExperience managing 360 campaigns across multiple deliverablesLocalization experience is a plusImpeccable organization and attention to detailStrong stakeholder management and negotiation skillsSelf-starter with proactive mindsetJiraAirtableAutomation/AI tools for creative production