Corporate Receptionist/ Administrative Assistant

Corporate Receptionist / Administrative Assistant (Contract) We are seeking a polished, professional Corporate Receptionist to serve as the welcoming face of a global corporate headquarters. This is a blended role that combines front-desk reception with administrative and workplace support responsibilities. The ideal candidate brings a strong hospitality mindset, prior corporate-facing experience, and the ability to thrive in a high-visibility, professional environment. This role works closely with senior leaders, visitors, and internal teams and plays a key part in maintaining a seamless, welcoming, and well-organized workplace experience. Attendance and reliability are critical, as this position anchors daily front desk operations. Key Responsibilities Create a welcoming, professional atmosphere by proactively engaging with employees, guests, and vendors. Register and check in visitors, coordinate with hosts and security, and manage parking validations. Maintain accurate visitor logs and records. Serve as the primary point of contact at the front desk, ensuring confidentiality and professionalism at all times. Manage a shared workplace inbox, responding to requests and routing items appropriately. Support internal teams with administrative overflow work, including invoicing, data entry, Excel- and PowerPoint-heavy tasks, and portal submissions. Take ownership of corporate office invoicing, including attaching documentation and submitting invoices through internal systems. Conduct daily walkthroughs of conference rooms, amenity spaces, and food & beverage areas to ensure space readiness and presentation standards are met. Provide hands-on support for meetings and events, including catering coordination and beverage service as needed. Assist the Workplace/Events lead with setup, breakdown, and logistics. Ensure food and beverage areas remain clean, organized, and stocked throughout the day. What We're Looking For Required Qualifications 35 years of experience in a front desk, receptionist, hospitality, or administrative role. 13 years of experience supporting a corporate office environment with senior leaders or executives. Strong customer service and hospitality orientation. Excellent communication skills with a natural ability to engage and build rapport. Proficiency in Microsoft Excel, PowerPoint, and general office systems. Ability to multitask, stay organized, and handle competing priorities in a fast-paced environment. Dependable, punctual, and committed to consistent in-office attendance. Preferred Qualifications Experience supporting workplace operations, events, or facilities teams. Exposure to invoice processing, portals, or smart sheettype tools. Hospitality (hotel, concierge, executive services) background is a plus. Who Thrives in This Role Individuals who are warm, approachable, and confident engaging with new people daily. Professionals who take initiative and ask thoughtful questions. Problem-solvers who are resourceful, detail-oriented, and proactive. Candidates who maintain high standards of presentation and professionalism. Those who enjoy being the "go-to" person and take pride in delivering an exceptional client and employee experience. Work Environment & Expectations Fully in-office role with frequent movement throughout the building, including daily walks and off-desk coordination using internal tunnels. Business professional dress code. Collaborative, family-style team culture that values positivity, accountability, and teamwork.