Administrative Assistant

ZGF is seeking an Administrative Assistant to join a dynamic team of administrative professionals in our Portland office. We are seeking a driven individual with a proven service background, who is meticulous, a reliable administrative team member possessing excellent communication skills.This is a full-time, on-site position based in our downtown Portland office. The selected candidate will be expected to work on-site Monday through Friday.As an Administrative Assistant, you will…Support front desk operations including greeting office visitors, directing them to the meeting room location or applicable staff memberReceive incoming phone calls, taking thorough messages and/or passing messages to the appropriate staff or team member for handlingBe responsible for maintaining calendars and scheduling meetings to include room reservations and set-up, catering, meeting materials, video or conference call arrangements and other logisticsSupport the receipt and distribution of email, daily incoming mail and packages using excellent judgement in determining priority and urgency of informationSupport reprographics orders and outgoing shipments via UPS, FedEx and other vendorsCoordinate travel arrangements (domestic and international) per ZGF travel policy to include flights, hotel, trains, car service and travel visas where applicableBe responsible for generating timely expense reports and timesheetsOrder office supplies and materialsSupport data collection and archival; reimbursables and closeoutsAssist in maintaining office public spacesQualificationsMinimum bachelor’s degree preferredExperience with A/C/E industry a plusProficiency in Microsoft Office SuiteProficiency in Adobe suite and Bluebeam Excellent organization and interpersonal skillsA collaborative and team-oriented dispositionAbility to balance competing deadlinesHigh level of discretionBase Salary Range$48,690/yr - $56,805/yr depending on skills and experience.BenefitsZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs.Apply WithCover letterResumeWe know that great projects take more than a design team to become a reality. Whether you’re a finance professional, project manager, or specialist in another field, your expertise helps create a healthier, more equitable built environment. Studies show that women and people from underrepresented groups are less likely to apply for jobs unless they meet every qualification. We encourage you to apply even if you don’t check every box—your skills and experiences may be exactly what we need.ZGF Architects is committed to fostering a diverse, inclusive, and welcoming workplace. As an equal opportunity employer, we celebrate the unique qualities and perspectives that each individual brings to our team. We encourage applicants of all backgrounds, experiences, and identities to apply. Regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, we are excited to consider qualified candidates.If you're ready to contribute to meaningful work, we invite you to submit your cover letter and resume online.