Front Desk Coordinator at Midtown Hedge Fund

Our client, a global investment firm with offices across the U.S., Europe, and Asia, is seeking a polished and highly organized Receptionist / Front Office Coordinator to support their newly opened New York City office. This is a unique opportunity to join a growing firm at an early stage in their NYC expansion and play a key role in shaping the front-of-house experience and overall office environment.This is a highly visible, client-facing role where you will serve as the first point of contact for guests, clients, and internal stakeholders. The ideal candidate is professional, warm, and detail-oriented, with strong communication skills and a natural ability to create a welcoming and seamless experience. This role requires someone who takes pride in presentation, operates with discretion, and is comfortable managing both reception and broader office coordination responsibilities in a corporate setting.RESPONSIBILITIES:Manage the front desk and serve as the first point of contact for all guests and visitorsAnswer and direct incoming calls with professionalism and efficiencyMaintain a polished and organized front-of-house environment, including reception and meeting spacesCoordinate meeting room bookings and ensure all logistics are set up seamlesslyHandle incoming and outgoing mail, deliveries, and courier servicesCoordinate transportation logistics including taxis and car servicesPartner with the Office Manager on facilities, maintenance, and vendor coordinationLiaise with building management and security to manage guest access and visitor registrationIssue visitor passes and maintain accurate records of guests and contractorsSupport onboarding and logistics for visiting staff (desk setup, access cards, etc.)Assist with office supplies, stocking, and general workplace upkeepTake on ad hoc administrative tasks and special projects as neededServe as Fire Marshal and First Aider (training provided if needed)REQUIREMENTS:2+ years of experience, preferably within financial services or another corporate environmentStrong proficiency in Microsoft Office Suite and comfort learning new systemsPolished, professional demeanor with excellent interpersonal skillsStrong written and verbal communication skillsHigh level of organization and attention to detailAbility to multitask and manage competing prioritiesDiscretion and ability to handle sensitive informationProactive, solutions-oriented mindsetFriendly, approachable, and client-service focused attitudeHOURS:8:30am5:30pmFully onsite, 5 days per weekSALARY:$80K$125K base (DOE) + bonus + amazing benefits