Administrative Assistant - 12 Month

Job Title: Administrative AssistantDepartment: Department/School BasedPay Grade: Clerical Salary Scale C13Work Calendars: Service 12 Month, 240 DaysFLSA Status: Non-ExemptGENERAL PURPOSEWorking with all staff within the Assigned School or Department, the Administrative Assistant will perform general clerical duties to support school/department operations. Successful candidates will demonstrate strong attention to detail in record keeping and written communication and the ability to work well with colleagues and the public.Main Job Tasks And ResponsibilitiesSupport effective communicationsPrepare, type, print, and distribute a variety of written materials through established communication systems (e.g., newsletters, emails, websites)Draft written communications from rough drafts, outlines, meeting notes, or verbal instructionsProviding copy-editing and other quality check support to colleaguesMaintain accurate, accessible archives of all communicationsDevelop and maintain contact databases as requiredManage public inquiries with strong customer serviceWelcome and screen visitors and callersIdentifies needs of visitors and callers, addresses questions directly when possible, and triages requests to appropriate colleagueSupport and demonstrate core values of SCPSEngage in ongoing professional development relevant to position.Respond promptly and thoroughly to written and oral requests for information.Maintain a clean, neat appearance, appropriate to position.Maintain a record of appropriate attendance and punctuality.Serve as an optimal role model for students, colleagues, and the general public.Work in close harmony with colleagues, supervisors, and co-workers.Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality.Perform other related duties as required/assigned.Education And ExperienceHigh school diploma or equivalent required; coursework or certifications related to clerical duties preferred.Two (2) years of professional experience required; prior experience in clerical roles preferred.Knowledge, Skills, And Abilities KnowledgeAppropriate professional English grammar, usage, spelling, punctuation, and publicationSkillsUse of Microsoft Office, especially Word, Excel, and PowerPointUse of Google Drive, including Docs, Sheets, Slides, and FormsAbilitiesDeliver effective written and verbal communicationManage time and tasks effectivelyConsistently implement SCPS policies, regulations, and procedures relevant to office operationsWork cooperatively in a team environment to meet goalsOrganize and perform work independentlyWork on multiple projects while meeting all deadlinesShow sustained effort and enthusiasm in quality and quantity of workWorking Conditions And Physical Requirements Work environment is inside, with moderate noise, temperatures that are controlled, and no exposure to chemicals or other negative air quality elements.The work is light work, requiring exertion of up to 20 pounds of force to move or lift objects.The following physical and mental abilities are representative of those expected to complete the essential functions of the job:Standing for prolonged periodsSitting for prolonged periodsRepetitive motions with the hands, wrists, or fingersAbility to feel, grasp, or hold objects by handDiscernment of colors visuallyDiscernment of letters or numbersUnderstanding and communicating in spoken languageUnderstanding and communicating in written languagePerception of soundsMaking decisions using logic and rational thinkingTo perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described.Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.