Administrative Assistant II

Purpose The Administrative Assistant II role will support VRTC teams by overseeing procurement, managing vehicle-related administration, and coordinating essential laboratory maintenance workflows.Essential Functions*• Type, edit, and coordinate documents• Coordinate and schedule meetings• Ensure logistics are handled for major meetings• Handle purchasing coordination, purchase request and requestion creation, and tracking• Lead and facilitate meetings via Google Meet, proficiently managing real-time data entry and tracking within Google Sheets.• Manage vehicle-related administrative tasks, including title processing, recall monitoring, and sourcing competitive quotes• Laboratory inventory• Plan and organize complex tasks• Provide cross-departmental support by assisting various teams with tasks as requested*TRC Inc. is an equal employment opportunity employer and is willing to make a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job.**Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.Other Duties and Responsibilities (Non-Essential Functions)• Generate meeting minutes• Assist in special projects• Maintain area files• Read and comprehend verbal, written, and visual instructions• Support TRC Inc.'s Quality and EH&S (Environmental, Health, and Safety) effortsQualifications• High school diploma is preferred• Basic office education or training• Minimum three years' office experience• Valid state DMV issued or valid foreign country issued driver's license• Excellent data entry skills• Minimum typing speed of 45 wpm• Excellent computer skills in Microsoft Office software• Excellent business writing, composition, spelling, grammar, and editing skills• Excellent personable communication skills• Ability to complete and pass all internal, position specific job and safety trainings requiredWorking conditions• Standard office, climate controlled environmentPhysical requirements• Must be able to remain in a stationary position for an extended period of time• Ability to operate a computer and other office equipment• Ability to communicate with customers and co-workDisclaimer