Executive Legal Secretary

DescriptionWe are looking for a Legal Assistant to support senior attorneys focused on health, data privacy, and cybersecurity matters in Oakland, California. This Long-term Contract position,that is expected to last around 6 months, is ideal for someone who brings strong executive support capabilities, sound judgment, and the ability to manage multiple priorities in a fast-paced legal environment. The role blends legal administrative coordination with high-level executive assistant responsibilities and offers an excellent opportunity for a motivated candidate who is organized, adaptable, and eager to contribute as part of a collaborative team.Responsibilities:+ Coordinate complex calendars for senior attorneys, including arranging meetings, managing shifting priorities, and organizing larger group events.+ Handle travel logistics and prepare expense submissions with accuracy and timely follow-through.+ Prepare engagement and retention documentation for outside counsel and route materials through established internal procedures.+ Provide day-to-day executive support, including managing correspondence, tracking action items, and helping maintain smooth administrative operations.+ Organize legal and administrative documents so that records remain accessible, current, and properly maintained.+ Work closely with colleagues across the team to provide flexible support wherever coverage or additional assistance is needed.+ Assist with scheduling for hybrid work activities, including in-office planning tied to required team presence on designated days.RequirementsQualifications:+ Prior experience in executive assistant, legal assistant, or legal secretary support roles, or equivalent administrative experience.+ Strong ability to manage calendars, coordinate meetings, and balance multiple scheduling demands.+ Experience arranging business travel and completing expense reports with close attention to detail.+ Comfort handling documents, correspondence, and administrative processes in a detail-oriented office setting.+ Proficiency with standard business technology and the ability to learn new systems quickly.+ Excellent organizational skills, sound communication, and a dependable approach to follow-up.+ Willingness to work in a hybrid environment with mandatory in-office attendance on Tuesday and Wednesday, plus an additional office day as needed.+ A collaborative mindset, adaptability, and readiness to support teammates in a collegial work environment.Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .