Administrative Assistant & Receptionist

Job Title: Administrative Assistant & ReceptionistCompany: New Vision Institute of Technology (NVIT)Location: Frisco, Texas (Onsite)Reports to: President & CEO/ DirectorSummary:The Administrative Assistant and receptionist are the welcoming face and first point of contact for NVIT, a leading global provider of IT solutions specializing in software development, AI/ML engineering, cloud computing, and professional training. We help businesses thrive in the digital age by offering bespoke software solutions, consulting services, and cutting-edge training programs.You'll play a vital role in creating a positive impression for our students, valued clients, and customers. Your responsibilities encompass providing exceptional administrative support to the President & CEO, and Director/Administrator while ensuring a warm and professional environment for everyone who walks through our doors.Responsibilities:Receptionist Duties:Greet and welcome all individuals entering NVIT, including students, clients, customers, and staff, with a warm and professional demeanor.Answered and directed incoming calls, provided accurate information and assistance, and ensured efficient communication.Manage the reception area, maintaining a clean, organized, inviting space that reflects NVIT's professionalism.Receive, sort, and distribute mail and deliveries, ensuring timely and accurate handling.Maintain visitor logs and sign-in sheets for security and record-keeping purposes.Administrative Assistant Duties:Could you provide comprehensive administrative support to the President & CEO and AG Director?Efficiently schedule and manage appointments, meetings, and events, accommodating the needs of both internal staff and external clients/customers.Handle incoming and outgoing correspondence, including emails, letters, and faxes, with professionalism and accuracy.Maintain meticulous and up-to-date student and client records and files, adhering to confidentiality protocols.Assist with student admissions and enrollment processes and client onboarding procedures, ensuring a smooth and positive experience for all.Prepare and distribute course materials, handouts, and any necessary client-related documentation.Assist with data entry and record-keeping, maintaining data integrity across various systems.They are ordered and maintained office supplies, ensuring a well-stocked and functional workspace.Perform other administrative tasks as assigned, showcasing flexibility and adaptability to support NVIT's diverse operations.Qualifications and Skills:High school diploma or equivalent.Prior experience in an administrative or receptionist role, ideally within a technology or educational environment, is preferred.Exceptional communication and interpersonal skills, both written and verbal, with the ability to interact effectively with diverse individuals.Strong organizational and time management abilities, capable of effectively juggling multiple tasks and prioritizing.Proficient in Microsoft Office Suite or similar software, demonstrating technical aptitude and efficiency.Ability to multitask and adapt to changing demands, maintaining composure under pressure.Professional and courteous demeanor, representing NVIT positively to all stakeholders.Detail-oriented and accurate, ensuring precision in all tasks.Additional Information:This is a full-time, onsite position at our Frisco, Texas campus.Occasional evening and weekend hours may be required to support events or peak periods.Compensation will be commensurate with experience and qualifications.Start Date: Second week of September 2024We seek a motivated and reliable individual with a passion for technology and education to join our dynamic team. If you are interested in this position and meet the qualifications, please submit your resume and cover letter.