Office Operations & Administrative Coordinator - Hybrid/Bellevue, WA

Description About Brook Inc Brook Health delivers care beyond the walls of the doctor's office. Brook provides people living with chronic conditions a highly personalized experience enhanced by AI and powered by mobile apps, connected devices, and a team of health coaches and clinicians. We help people achieve their long-term health goals by supporting smart, daily decisions and partnering with their primary care physicians. Our product suite includes continuous remote monitoring, population health management tools, and a CDC-approved diabetes prevention program. Brook has an intentional, user-centric culture with high expectations for delivering better health outcomes for patients, providers, and health systems. Position Summary The Office Operations & Administrative Coordinator ensures the Bellevue, WA office runs smoothly while supporting employee engagement and providing coordination support to leadership. The role also supports consistency in office operations and employee experience across all Brook locations across the country, partnering with local teams to align on key administrative support and initiatives. The position is focused on execution, organization, and reliability—managing logistics, coordinating activities, and supporting an engaging and well-run office environment. Success is defined by strong follow-through, attention to detail, and the ability to keep both the office and leadership support needs running seamlessly. Key Responsibilities Office Operations: Manage day-to-day needs for the Bellevue office, including supplies, ordering snacks and weekly lunches, vendor coordination, space upkeep, and overall office experience Employee Engagement: Coordinate in-office activities, team events, and engagement moments, while helping ensure consistency in employee experience across Brook locations Cross-Office Coordination: Partner with teams in other Brook offices to align on office operations, engagement activities, and shared practices Leadership Coordination: Support scheduling, meeting coordination, and logistics for leadership team members Meeting & Event Support: Coordinate internal meetings, leadership sessions, and office events, including logistics and on-site support Vendor & Facilities Management: Serve as the point of contact for office vendors, building management, and service providers Administrative Support: Provide general administrative support, including document preparation and expense coordination Communication & Follow-Through: Ensure clear communication on logistics and deadlines; follow through on tasks to completion Knowledge, Skills, and Abilities Strong organizational skills with the ability to manage multiple priorities High attention to detail and reliability in execution Clear, professional communication style Ability to coordinate across teams and locations Ability to create a welcoming, organized, and engaging office environment Strong judgment on prioritization and handling sensitive information Curiosity with AI including Claude and other AI tools Preferred Experience Experience in an office coordinator, office manager, or administrative role Experience supporting multiple leaders or a leadership team Experience coordinating events or employee engagement activities Experience working across multiple locations or teams Experience in a high-growth or fast-paced environment Experience working with tools including Notion, Zoom, Slack, Google Drive and/or Microsoft Office Working at Brook Fast-paced environment – Brook operates in two of the fastest changing industries in America – Healthcare and Technology. We move quickly to design tools and protocols based on customer and industry feedback. Thriving in an environment of change and continuous improvement is a core competency for all members of our team. Dynamic roles - We are a small and tight-knit team enthusiastically tackling difficult problems in an entrenched industry. All team members are expected to contribute to company protocols, provide product feedback and to generally think critically about our processes and care model. High expectations - We have big goals for the future. We expect dedication and positive collaboration from all our team to achieve them. Relocation & Visa Sponsorship This position is not eligible for relocation or visa sponsorship. Candidates must live within a commuting distance from the office. This is a hybrid role, onsite in the office required weekly along with remote work. Benefits at Brook Health In addition to meaningful work in a mission-driven company, Brook offers a comprehensive benefits package designed to support the medical, financial and mental health wellbeing of our employees and their families. Healthcare Coverage Employee & Child(ren): Brook pays 100% of premiums for full-time employees and their child or children for Medical, Dental, and Vision coverage. This means there are no paycheck deductions for you or your child(ren). Spouse/Domestic Partner: Brook contributes 50% of premiums for coverage of a spouse or domestic partner. HSA Contribution: Employees who enroll in our HSA-eligible medical plan receive a Brook-funded contribution to help cover medical expenses such as deductibles, prescriptions, and office visits. Medical Concierge: Brook provides a concierge service to help employees and their families manage healthcare needs like claims, referrals, and care coordination. Mental Health & Wellbeing Mental Health Support: Brook supplements the mental health coverage included in our medical plan with additional resources. Employees have access to free therapy sessions through Spring Health, providing confidential, professional support when it's needed most. Flexible PTO: Our PTO program is truly flexible — no accruals and no preset limits. You and your manager decide what's reasonable, so you can take the time you need to recharge. In addition, we provide dedicated sick time to support your health and well-being, and a generous holiday schedule that ensures time to rest and celebrate with family and friends. Financial Wellness & Security Income Protection: Brook provides Short-Term and Long-Term Disability insurance to all full-time employees, helping replace income during an illness or injury. Short-Term Disability works alongside any state or insurance benefits and Brook coverage to provide added financial support while you're away from work. Life Insurance: Brook provides company-paid life insurance equal to one times salary, up to a set maximum. 401(k) Retirement Savings: All employees (full-time and part-time) are automatically enrolled in our 401(k) plan. Brook provides a company match to help employees grow their retirement savings. Emergency Savings Account (ESA): Brook helps employees build financial resilience by supporting contributions to an emergency savings account. Brook matches a portion of employee contributions, helping the fund grow faster. The account is completely flexible — you decide what qualifies as an emergency and how to use the funds. Recognition & Community Employee Referral Bonus: Great people know great people. When you refer a candidate who is hired, you'll receive a referral bonus. Brook Inc is an equal opportunity employer. We are committed to building an inclusive and diverse workforce. Brook does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, marital status, age, non-disqualifying physical or mental disability, national origin or ethnic origin, military service status, citizenship or any other protected characteristic covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. J-18808-Ljbffr