Finance Associate

Position Overview We are seeking a highly organized, detail-oriented Finance Specialist to support accounting and financial operations across multiple markets and branches, including current operations and planned market expansion. This role will provide critical day-to-day support for Accounts Payable, job costing, subcontractor onboarding, invoice processing, and financial workflow management across multiple locations. The ideal candidate is comfortable working in a fast-paced, entrepreneurial environment where priorities can evolve quickly. This position requires strong attention to detail, sound judgment, excellent follow-through, and the ability to manage multiple deadlines while maintaining accurate financial records and job-level cost information. This role will provide foundational A/P and accounting support while helping ensure invoices, material costs, subcontractor payments, and job approvals are processed accurately and efficiently. Key ResponsibilitiesAccounts Payable & Invoice Management * Manage and reconcile company credit card expenses across multiple branches, including proper coding, documentation, and job costing. * Bulk upload supplier bills from vendor and supplier portals into QuickBooks Online, ensuring invoices are accurately entered and appropriately coded. * Monitor and manage the Accounts Payable email inbox for multiple branches, ensuring invoices and requests are reviewed, routed, and processed in a timely manner. * Upload PDF material invoices and Accounts Payable invoices into AccuLynx and accurately assign costs to the appropriate jobs. * Review job status prior to posting costs and identify jobs that are closed, capped, or otherwise restricted, escalating or transferring costs as appropriate. * Process and coordinate payments to material suppliers while maintaining accurate records and supporting documentation. * Assist with general A/P functions, including invoice review, coding, payment processing, vendor communication, and issue resolution. * Help transition eligible 1099 subcontractors to the appropriate payment method and A/P workflow. Subcontractor & Vendor Administration * Onboard labor subcontractors across multiple branches, ensuring required documentation and information is collected and complete. * Set up subcontractors within applicable A/P and payment platforms. * Maintain accurate vendor and subcontractor records and ensure information is kept current. * Coordinate with internal teams and vendors to resolve missing documentation, payment issues, invoice discrepancies, and other A/P-related questions. Job Costing & Financial Controls * Ensure material, subcontractor, and other job-related expenses are accurately assigned and recorded against the correct AccuLynx jobs. * Review transactions for accuracy and identify potential coding or job-costing discrepancies. * Assist with maintaining consistent accounting and job-costing processes across multiple markets and branches. * Cross-train on job approvals, worksheet approvals, and pre-capout approvals within the organization. * Support the implementation and refinement of approval workflows as responsibilities transition away from Project Managers, as applicable. * Identify process gaps and recommend improvements that increase accuracy, efficiency, accountability, and visibility into job profitability. Cross-Functional Support * Partner with Operations, Project Managers, Production, Estimating, and Accounting to resolve issues and keep financial workflows moving. * Provide timely communication regarding missing invoices, approval requirements, job-costing discrepancies, and payment issues. * Support month-end and other accounting processes as needed. * Maintain confidentiality and exercise appropriate judgment when handling financial and vendor information. * Perform other accounting and administrative duties as assigned to support the growth and operational needs of the business. Candidate Profile The ideal candidate is a proactive, detail-oriented accounting and finance professional who thrives in a fast-paced, entrepreneurial environment. They are highly organized, resourceful, and comfortable taking ownership of critical financial workflows with limited oversight. This person should have a strong process mindset and the ability to balance accuracy with speed. They communicate effectively with both internal teams and external vendors, build trust through consistent follow-through, and are not afraid to investigate a problem and find a solution independently. The successful candidate will be comfortable working across multiple branches and markets, managing competing priorities, and adapting as systems, processes, and organizational needs evolve. Required Qualifications & Skillsets * Proficiency with QuickBooks Online. * Experience with Accounts Payable systems, workflows, and payment platforms. * Strong understanding of job costing and the importance of accurately allocating costs to individual jobs. * Experience working with AccuLynx or a similar construction or roofing management platform. * Experience in the roofing or construction industry. * Strong understanding of insurance scopes, construction estimates, and job-related material and labor costs. * Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Exceptional attention to detail and accuracy. * Strong organizational and time-management skills. * Ability to troubleshoot discrepancies and resolve issues independently. * Strong written and verbal communication skills. * Ability to work effectively across multiple branches, teams, and geographic markets. * Adaptability and willingness to learn new systems, processes, and responsibilities. * Ability to maintain confidentiality and exercise sound judgment when handling financial information. Preferred Qualifications * Experience with multi-branch or multi-market accounting operations. * Experience with roofing-specific software, insurance restoration workflows, or construction accounting. * Experience processing 1099 subcontractor payments and maintaining subcontractor documentation. * Experience with vendor portals and bulk invoice uploads. * Familiarity with job approval, pre-capout, worksheet approval, and production accounting processes. * Experience identifying and improving inefficient accounting or administrative processes. What Success Looks Like Success in this role means ensuring that A/P and job-costing workflows are accurate, timely, organized, and scalable across all supported markets. The person in this position will become a reliable resource for branch teams, Accounting, and Operations by proactively identifying issues, keeping invoices and payments moving, maintaining clean job-cost data, and helping establish consistent processes as the organization grows. This position will play an important role in supporting multiple markets and branches while providing dependable day-to-day support across basic A/P, accounting, job costing, invoice uploads, subcontractor payments, 1099 payment transitions, and pre-capout approvals. Pay: $70,000.00 - $85,000.00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Disability insurance * Employee assistance program * Employee discount * Health insurance * Health savings account * Life insurance * Paid sick time * Paid time off * Parental leave * Retirement plan * Vision insurance People with a criminal record are encouraged to apply Work Location: In person