Administrative Coordinator

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives - and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.The Florida Region is searching for an experienced Administrative Coordinator to work in the Promenade at Coconut Creek Mall Management office. The Admininstrative Coordinator will assist the Senior General Manager with supporting all facets of the center up to and including but not limited to center A/R, A/P (use of AVID), customer service support, all tenant related activities and communications. The Administrative Coordinator should be competent with computer skills and is responsible for creating, maintaining and filing documents that efficiently and effectively support daily office operations. The Administrative Coordinator will possess excellent communication skills and have the ability to work well with all levels of internal management and staff, ownership, outside clients and vendors.Responsibilities may includeManagement Office Managing calendars; meeting and event arrangements; event planning and coordination; preparing reports and financial data; filing; data entry; processing budgets and expenses; reports tracking; coordinating the submission of proposals; tracking sales progress; maintaining tenant records; training and supervising other support staff; communicating with external service providersReceive, enter/code, submit, and file all accounts payable invoices (AVID, MRI and Datex) experience a plusMaintain a monthly checklist of all accounts payable invoicesPrepare and maintain year-end accrual spreadsheet to close out accounts payableReview monthly tenant performance based on sales reportsAssist with overflow work of other team membersHandling telephone calls; receiving and directing visitorsCenter Communications and ActivitiesAssist Senior General Manager/Marketing Lead in executing the marketing planMonitor activity and post content on the organization’s social media channelsMaintain current coupon and deal offers on the organization’s website weeklyOrder, proof, and distribute coupon books, mall directories, rack cards, etc.On-site marketing material (i.e. sign holders, billboards, directories, etc.)Utilize monthly sales reports to determine struggling tenants to be used in social/website promotions in an effort to support salesCommunity outreachWork with area attractions to create special promotions and offers that cross promote the Center and attractionAssist General Manager withBi-weekly and monthly reporting of sales, trends, tenant concerns/issues, and marketing activitiesStaff and tenant meetings including generation of content, set-up, presenting and moreMonitoring and notifying tenants regarding lease/license agreement complianceOverseeing storage and filing of important documentsCommunicating corporate directivesMinimum 2 to 5 years' experience in a busy office settingPremier customer service skillsAdvanced computer skills including exposure to all MS Office applicationsExcellent organization skills, communication and computer skillsSensitivity to confidential matters is requiredWork environment On site Monday - Friday 830 a.m. to 530 p.m.Our Equal Opportunity CommitmentAvison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.Benefits offered to full time W2 employeesTraditional and Roth 401k with generous employer match and immediate vesting12 weeks of Paid Parental Leave after one year of tenureMedical, Dental, Vision InsuranceCompany paid Life and AD&D InsuranceCompany paid Short & Long-Term DisabilityVoluntary Critical Illness and Accident CoverageHealthcare, Dependent Care, Commuter & Transit Pre-Tax BenefitsWellness programEmployee Assistance Program (EAP)Work-Life BalanceCompetitive paid vacation days2 personal/wellness daysPaid holidays plus 2 floating holidaysAnnual volunteer day for Day of Giving