Bookkeeper Assistant

Position: Bookkeeper Assistant Department: Dickinson High School Wage/Hour Status: Nonexempt Immediate Supervisor(s): Campus Principal and Bookkeeper Pay Grade: Per Compensation Manual Days Employed: Per Compensation Manual POSITION SUMMARYMaintain financial records for school activity accounts, general ledger, and principal accounts, including cash balance and detailed accountsProcess financial transactions following district procedures and policiesAssist the bookkeeper with maintaining the campus budgetAssist with travel forms, including registration, hotels, money advances, and actual expenditures QUALIFICATIONSEducation/Certification:High School Diploma or GEDSpecial Knowledge/Skills:Basic understanding of school district/public fund spending laws and district policiesBasic computer knowledge/skills including Excel, mail mergeBasic Accounting knowledge Experience:Some experience in a school setting (preferred)Some experience with accountingMAJOR RESPONSIBILITIES:Maintain financial records for school activity accounts, general ledger, and principal accounts, including cash balance and detailed accountsMaintain financial records utilizing the district-approved softwareProcess financial transactions following district procedures and policiesServe as recourse for all school accounts regarding financial management issuesAssist the bookkeeper with maintaining the campus budgetParticipate in activity fund auditsAssist with travel forms, including registration, hotels, money advances, and actual expendituresAssist with entering requisitions and follow through with PO process by receiving and checking in merchandise, reviewing packing slips for accuracy of shipment, and securing invoices for payment once merchandise is receivedWork with the Business Office to ensure invoices are paid on time, resolving any issuesAssist in preparing monthly tax statements meeting Business Office deadlinesAssist in preparing daily depositsAssist with entering/clearing student financial records in SKYWARDUtilize time wisely, meet task completion deadlines, and maintain punctuality and attendanceMaintain a friendly, positive, professional, customer-service demeanor with staff, students, and parentsDemonstrate the ability to multi-taskAssist with errands such as shopping tasks, bank deposits, ESC drop-off/pick-upAssist with other miscellaneous clerical duties as assignedEXPECTATIONS OF MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS: The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job Tools/Equipment Used: Standard office equipment, including computer and peripherals; standard instructional equipmentMotion: Frequent walking and reaching, frequent standing; kneeling/squatting, bending/stooping, pushing/pulling, and twistingLifting: Frequent light lifting and carrying (less than 15 pounds); heavy lifting (45 pounds or over)Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise; exposure to biological hazards (body fluids, bacteria, communicable diseases)Mental Demands: Work with frequent interruptions; maintain emotional control under stress; Ability to interact positively and proactively with students, staff, and the communityProfessional Dress: Dress must be clean, neat, in a manner appropriate for his or her assignment, and following any additional standards established by his or her supervisor and approved by the Superintendent. During work hours, visible body piercings (except earrings) will not be allowed. EVALUATIONSPerformance of this position will be evaluated annually