Legal Billing Coordinator

Rivkin Radler LLP has an immediate full-time opening for a Legal Billing Coordinator, with a focus on e-billing, working in our Uniondale office. The ideal candidate will have at least 3 years of legal e‑billing experience, extensive knowledge of e‑billing systems, and a strong understanding of legal billing processes. Responsibilities include but are not limited to:Coordinate and maintain monthly billing for assigned attorneys, executing complex bills accurately and in compliance with client guidelinesProcess billing edits, write-offs, transfers, and time/expense adjustments; review time entries for correct rates and proper presentationUse Aderant to generate LEDES files; address e-billing issues, rejections, and compliance errors to ensure timely and accurate submission through client portalsMonitor and maintain compliance with client billing guidelines; review new and updated guidelines to ensure proper setupCoordinate with the Billing team on timekeepers, rates, budgets, and other client-required data; liaise with e-billing vendors for system maintenance and troubleshootingRespond to attorney inquiries on invoice status, approvals, and payment delays; advise on e-billing best practices and client guidelinesPrepare and analyze reports (AR Summary, Billing History, Aged WIP) and supporting documentation for clients, attorneys, and internal teamsSupport the Collections team with AR monitoring, e-bill rejections, deductions, appeals, and billing-related discrepanciesAssist with special projects and process improvement initiatives as assigned RequirementsMinimum of 3 years of legal electronic billing experience; extensive knowledge of multiple e-billing systems, client billing portals, and LEDES electronic billing filesExperience with Aderant or Elite 3E billing systems preferredIntermediate proficiency in Microsoft Excel and Word; strong analytical skills and exceptional attention to detailThorough understanding of legal billing processes, workflows, and related software applicationsHighly motivated, organized self-starter with the ability to prioritize workload, multitask, and work independently in a fast-paced environmentExcellent time management, interpersonal, and organizational skillsAbility to establish and maintain effective working relationships with attorneys, clients, claim representatives, vendors, and colleaguesHybrid Schedule: Mandatory 3 days per week in-office, 2 days per week remoteCongenial, fast-paced environment offering a competitive salary and benefits. EOE.Job Type: Full-timeThe annualized salary range for this position is $60,000 to $80,000.  Actual pay will be adjusted based on experience and other job-related factors permitted by law.