Executive Assistant & Marketing Coordinator

At Bella Terra Hills (www.bellaterrahills.com), we are looking for a highly organized, proactive, creative, and detail-oriented person to become an essential part of our growing business and daily operations.Bella Terra Hills is a unique blend of luxury hospitality, farm life, retreats, intimate weddings, workshops, creative projects, and community experiences. We are a small but very busy family-run business seeking someone who can step into a dynamic support role combining operations, marketing, administrative support, event coordination, and day-to-day business management.This role is ideal for someone who thrives in fast-paced environments, enjoys variety in their workday, has strong communication skills, appreciates aesthetics and organization, and can help bring structure, consistency, and calm to many moving parts.Main Areas of ResponsibilityProperty Operations & CoordinationCoordinate with cleaners, maintenance staff, and vendorsHelp oversee Airbnb turnovers and ensure the property consistently meets Bella Terra Hills standardsPerform walkthroughs and quality-control checks when neededTrack inventory and restocking needsAssist with scheduling maintenance, repairs, and service appointmentsHelp maintain organization of operational systems and calendarsEnsure the farmhouse and event spaces remain visually beautiful, organized, and guest-readyEvents, Retreats & Wedding Coordination SupportRespond to inquiries related to weddings, retreats, workshops, and private eventsHelp organize event details and communication with clients and vendorsAssist with timelines, preparation, and coordination leading up to eventsCreate simple proposals, invoices, informational PDFs, and follow-up emailsSupport the overall client experience from inquiry to executionMarketing, Social Media & Brand SupportCreate flyers, graphics, Instagram stories/posts, and promotional materialsAssist with content creation and social media engagementRespond to social media inquiries and messagesHelp maintain a consistent online presence and brand voiceCoordinate simple email marketing and newslettersAssist with photography/video coordination and content organizationHelp promote events, retreats, workshops, and experiences at Bella Terra HillsHelp identify opportunities for collaborations, partnerships, and community outreachExecutive & Administrative SupportHelp manage emails, scheduling, and correspondenceAssist with administrative tasks and organizationHelp prioritize ongoing projects and deadlinesCoordinate appointments, meetings, and calendarsAssist with research, errands, and miscellaneous tasks as neededProvide day-to-day operational support to help improve efficiency and reduce workloadWork Environment & ScheduleThis is a full-time, primarily on-site position based at Bella Terra Hills.While the schedule can be somewhat flexible, the expectation is approximately 40 hours per week with regular on-site presence. A standard schedule may be Monday through Friday from 9:00 a.m. to 5:00 p.m., though some flexibility may be possible depending on business needs and events.Being physically present on the property is an important part of the role in order to:coordinate with staff and vendors,participate in weekly meetings,become deeply familiar with the property and operations,assist with content creation and marketing,and help maintain the overall quality and flow of the business.Some evenings or weekends may occasionally be required depending on events and operational needs.Ideal CandidateWe are looking for someone who:Is highly organized and proactiveHas excellent written and verbal communication skillsIs comfortable multitasking and adapting quicklyHas strong attention to detail and high standardsIs calm under pressure and solution-orientedHas a warm, professional, and positive personalityUnderstands aesthetics, branding, and social media cultureIs comfortable using technology and learning new systemsAppreciates nature, beauty, creativity, and meaningful experiencesBonus points for:Canva or social media experiencePhotography/content creation skillsHospitality, events, or luxury rental experienceInterest in wellness, design, horses, farm life, or community-centered experiencesAbout Bella Terra HillsBella Terra Hills is a private farm and retreat estate in North Florida centered around hospitality, beauty, nature, creativity, and meaningful connection. Through luxury accommodations, intimate weddings, retreats, workshops, and special events, we strive to create experiences that help people slow down, reconnect, and feel inspired.Disconnect to Reconnect.