Office Coordinator

The Baldwin Group is an award-winning entrepreneur-led and inspired insurance brokerage firm delivering expertly crafted Commercial Insurance and Risk Management, Private Insurance and Risk Management, Employee Benefits and Benefit Administration, Asset and Income Protection, and Risk Mitigation strategies to clients wherever their passions and businesses take them throughout the U.S. and abroad. The Baldwin Group has award-winning industry expertise, colleagues, competencies, insurers, and most importantly, a highly differentiated culture that our clients consider an invaluable expansion of their business. The Baldwin Group (NASDAQ: BWIN), takes a holistic and tailored approach to insurance and risk management.The Office Coordinator will be responsible for managing administrative tasks, coordinating office events, and maintaining office supplies and equipment.Primary ResponsibilitiesManage and coordinate office operations, including managing incoming and outgoing mail, answering incoming calls, and greeting visitors.Manage office supplies and equipment, including maintaining inventory, ordering supplies as needed and coordinating repairs, this includes uploading receipts for expense reports. Assist staff with administrative tasks, such as creating and formatting documents, scheduling appointments, and managing calendars.Daily manage Do Not Call requests as they are received from outside vendors. Perform general office duties, such as filing, photocopying, and scanning.Collaborate with corporate Baldwin Group Facilities team for yearly PCI-compliance audit.Maintain up-to-date knowledge of our company policies, procedures, and services.Ensure that office is maintained in a clean, safe, and orderly manner, and that health and safety regulations are observed. Assist and coordinate with sales contest and in-office events as needed. Knowledge, Skills & AbilitiesProficient computer skills, including experience with Microsoft Office Suite and other office software.Excellent communication skills, both oral and written.Strong organizational skills and ability to prioritize tasks.Attention to detail.Ability to work independently and as part of a team.Ability to multitask and work in a fast-paced environment.Strong time management skills and ability to meet deadlines. Education & ExperienceHigh school diploma or equivalent required; some college coursework preferred.1-2 years of experience in an administrative or office support role.IND1IMPORTANT NOTICE: This position description is intended to describe the level of work required of the person performing in the role and is not a contract. The essential responsibilities are outlined; other duties may be assigned as needs arise or as required to support the organization. All requirements may be subject to reasonable accommodation to applicants and colleagues who need them for medical or religious reasons.Click here for some insight into our culture!The Baldwin Group will not accept unsolicited resumes from any source other than directly from a candidate who applies on our career site. Any unsolicited resumes sent to The Baldwin Group, including unsolicited resumes sent via any source from an Agency, will not be considered and are not subject to any fees for any placement resulting from the receipt of an unsolicited resume.