Counselor Secretary

Reports to: Principal/CounselorDept./School: High SchoolPay Grade: 2- Administrative ParaWage/Hour Status: NonexemptDate Revised: August 2018Primary PurposeFacilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records.QualificationsEducation/Certification:High school diploma or GED andat least 48 college core curriculum hours or aValid Texas educational aide certificate orRegion 20 TOPP CertificateSpecial Knowledge/SkillsProficient word processing and file maintenance skillsEffective organizational, communication, and interpersonal skillsAbility to use personal computer and software to develop spreadsheets and databases, and do word processingExperienceTwo years secretarial experience, preferably in a public education environmentMajor Responsibilities And DutiesRecords, Reports, and CorrespondencePrepare requisitions, correspondence, and transcripts using typewriter or personal computer.Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.Record student information, including test scores and final grades, on permanent records.Create new student files and ensure completeness of records.Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.Assist with processing changes and adjustments to student schedules.Reception and PhonesServe as receptionist for counseling office.Assist students, parents, and teachers including distributing testing, scholarship, and other college materials.Assist counselor with scheduling of Admission, Review, and Dismissal Committee (ARD) meetings and appointments.OtherReceive, distribute, and ensure security and confidentiality of testing materials.Maintain college information library.Maintains confidentiality.Supervisory ResponsibilitiesNone.Equipment UsedComputer, printer, copier, fax machine, and shredder.Working ConditionsMental Demands/Physical Demands/Environmental Factors:Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.