Billing Coordinator

Empathy Talent are partnering with a highly regarded AM 200 law firm seeking a detail-oriented and driven Billing Coordinator to join their New Jersey office. This is an opportunity to play a critical role in the financial operations of a fast-paced, client-focused environment where accuracy, responsiveness, and collaboration are key.If you thrive in a high-volume setting, enjoy problem-solving, and take pride in delivering exceptional billing support to attorneys and clients, this role offers both impact and growth.What You’ll Do Own the end-to-end billing process, including preparing, editing, and finalizing client invoices in alignment with firm policies and client-specific guidelines Execute e-billing workflows with precision, ensuring compliance with electronic submission requirements Review and validate billing data to ensure accuracy of time entries, expenses, and supporting documentation Partner closely with attorneys, paralegals, and internal teams to resolve discrepancies and optimize billing workflows Manage complex billing scenarios, including: Multi-matter and split-party billing Tiered or multiple discount structures Custom billing formats and electronic submissions Respond to client inquiries with professionalism, providing clarity on billing status, invoices, and payment activity Process write-offs in accordance with internal policies Contribute to monthly and quarterly reporting, supporting leadership with key billing insights Continuously identify opportunities to improve billing efficiency and accuracy What You Bring 3+ years of law firm billing experience (required) Hands-on experience with Elite 3E, Aderant, or similar legal accounting systems Strong proficiency in Microsoft Office, particularly Excel Proven ability to manage a high volume of billing with accuracy and speed Exceptional attention to detail and strong organizational skills Ability to prioritize, multitask, and meet deadlines in a fast-paced environment Strong communication skills with the ability to work effectively across attorneys, staff, and clients A proactive mindset with the ability to anticipate needs and operate with minimal direction Flexibility to adapt in a dynamic environment, including occasional extended hours as needed Why This Opportunity Competitive compensation: $85,000 – $100,000 (commensurate with experience) Comprehensive benefits package High-impact role within a respected, collaborative legal environment Opportunity to work closely with attorneys and leadership on critical billing operations