Executive Assistant

Role Overview : This role is for someone who wants to be deeply embedded in the business. You will: ● Keep the CEO highly organized and focused ● Act as a front-line stakeholder manager ● Drive projects on behalf of the CEO● Own execution and follow-through ● Support key accounts that the CEO manages personally You are not just managing a calendar — you are protecting the CEO’s time, pushing outcomes, and driving momentum. Key Responsibilities : CEO Enablement & Calendar Ownership : ● Own and optimize the CEO’s calendar across multiple time zones ● Proactively prioritize meetings based on business impact ● Prepare agendas, context, and briefing notes ahead of meetings ● Track follow-ups and ensure action items don’t fall through the cracks Stakeholder Management : ● Act as a primary coordination point for internal leaders, customers, partners, investors, and international stakeholders ● Manage communication with clarity, professionalism, and urgency ● Ensure stakeholders feel informed, respected, and responded to Project Execution (On Behalf of the CEO) : ● Drive cross-functional projects initiated by the CEO ● Follow up with teams, unblock issues, and keep timelines on track ● Build simple trackers and dashboards to monitor progress ● Escalate risks early and propose solutions.Key Account Support : ● Support strategic customer accounts directly handled by the CEO. ● Coordinate meetings, QBRs, follow-ups, and next steps. ● Track commitments, deliverables, and open items. ● Act as the connective tissue between customers and internal teams. Operational Backbone : ● Create structure where things are ambiguous. ● Improve processes, documentation, and execution rhythm. ● Handle sensitive and confidential information with discretion. Qualifications & Experience : Experience : ● 5+ years supporting a senior leader (CEO, Founder, President) in a startup or high-growth environment. ● Experience working with US and international stakeholders. ● Comfortable with ambiguity, fast pace, and changing priorities. ● Background in healthcare, healthtech, SaaS, or tech is a plus. Skills & Traits : ● Exceptionally organized and detail-oriented. ● Strong written and verbal communication. ● Proactive, confident, and execution-driven. ● Able to say “this doesn’t make sense” when needed. ● Discreet, dependable, and trusted. ● Thinks in outcomes, not just tasks. Why This Role Matters : ● Direct exposure to the CEO and company strategy. ● Real ownership and influence in a scaling healthtech business. ● Opportunity to grow into Chief of Staff, Business Operations, or Strategy roles over time. ● A front-row seat to building a company that improves patient care.