Reconstruction Coordinator

Benefits:401(k)401(k) matchingBonus based on performanceCompany carCompany partiesCompetitive salaryDental insuranceHealth insuranceOpportunity for advancementPaid time offTraining & developmentBenefits/PerksFast growing company with opportunities for advancementDedicated investments in learning, training, and developmentAbove market compensation, plus performance payLeadership, coaching and development opportunitiesOther benefits include (401k, Health, Dental, Vision, Paid Time Off)We are looking for an experienced Reconstruction Coordinator to join our fast growing team! You will be making an impact each day by keeping our reconstruction projects organized and moving — so that our customers can get their homes and lives back as quickly and smoothly as possible.You are someone with meaningful experience in project coordination, construction administration, or a related field. You know how to manage multiple moving pieces without letting anything slip. You are familiar with permit processes, subcontractor scheduling, and vendor coordination. You have a genuine concern and ability to show empathy for our customers — when they may be having one of their worst days, you are at your best.You are computer savvy and have experience with CRM systems and project management platforms. You thrive in a fast paced environment and are open to learning every day. Your experience in reconstruction, restoration, or construction is a strong plus. You are outgoing, organized, and bring outstanding communication skills to every interaction.You hold yourself to a high standard and care deeply about the quality of your work and its impact on customers and your team. You are a leader and coach to others and know you are only as successful as those you bring along with you.Your Primary Responsibilities — Reconstruction Coordination:Serve as a primary point of contact for reconstruction customers throughout the project lifecycleAssist the Rebuild Manager and Reconstruction Estimator & Project Manager with day-to-day project operationsTrack and coordinate building permit applications, status updates, and required inspections with local municipalitiesSchedule, coordinate, and confirm subcontractor and vendor visits across all project phasesMonitor project timelines and milestone progress; proactively flag delays or issues to the project teamMaintain organized project files, documentation, and communication logs in CRM and project management systemsPrepare and distribute project status reports to customers and internal stakeholdersAssist with budget tracking — monitor vendor invoices, purchase orders, and project costsSet deadlines and assign tasks to vendors and staff under the direction of the Rebuild ManagerCoordinate with mold remediation and water damage restoration teams for smooth project handoffsTrack and manage the reconstruction leads pipeline and vendor referral logAdapt quickly to changing project demands and prioritiesSecondary Responsibilities — Customer Service Support:Answer incoming reconstruction customer calls — new leads and follow-upsDocument and intake new leads into CRM systemSchedule estimator routes, optimizing for geography and customer needsSend contracts for customer signature and track executionCreate and maintain production folders and customer filesPerform estimate and project follow-ups, escalating to team members as appropriateTrack estimator sales activity and maintain sales sheet reportingOther duties as assigned by Owner and Operations ManagerYour Qualifications:2–4 years of experience in project coordination, construction administration, or a related fieldExperience in the cleaning, restoration, or construction industries strongly preferredFamiliarity with building permits, municipal inspection processes, and subcontractor coordinationProficiency in CRM systems, project management platforms, and Google Suite / Microsoft OfficeExcellent communication skills (We are a "communication company" that specializes in restoration!)Ability to multi-task in a complex and sometimes quickly changing environmentGenuine empathy for customers and a customer-first mindsetValid driver's license and clean driving recordWillingness to undergo background check, drug test, and motor vehicle record pullHigh school diploma/GED