Workplace Assistant

Workplace Assistant – Lewes Be the heartbeat of our workplace experience!What’s in it for you?Join a role where every interaction counts and every day is different. You’ll be one of the first faces our clients and colleagues meet, shaping outstanding experiences across our Lewes office. You’ll join a supportive, people-focused Ampa Group Services team, develop a wide range of workplace and client service skills, and help keep our offices running smoothly.If you love variety, thrive in a team, and take pride in making things run seamlessly, this role gives you the freedom to make a real impact.Location: Lewes - Full time on-siteHours: 37 per weekReporting to: Workplace Team LeaderAbout The TeamAGS is the engine behind our firm — a collaborative group of specialists across Finance, Operations, HR, Marketing, IT, Risk, and Executive Leadership. Together, we support our legal teams and deliver exceptional client experiences.Our team values professionalism, kindness, continuous improvement, and supporting one another.The RoleYou’ll create a seamless, welcoming experience for everyone who enters our offices. From hosting guests and supporting meetings to keeping client spaces organised and professional, you’ll ensure our workplace is polished, efficient, and ready for business.What you will be doing:Client & Visitor ExperienceWarmly welcome clients and colleagues, creating an exceptional first impressionFollow visitor management processes and liaise with building reception as requiredSet up meeting rooms with layouts, technology, and refreshmentsEnsure client and collaborative spaces are tidy, fully stocked, and presentableWorkplace OperationsSupport office logistics, equipment setups, minor moves, and stock managementMaintain high standards of housekeeping, recycling, and environmental practicesReport maintenance, H&S, or facilities issues promptlyTeam & Business SupportManage meeting room and car park bookingsHandle mail, couriers, printing, scanning, and document finishingAssist with events, inductions, and new starter onboardingLiaise with IT and other teams to ensure smooth-running meetingsTravel to other offices to provide support as requiredFull responsibilities can be found in the extended job description.What you will need:Experience in a similar workplace or client-facing role (ideally in professional services)Confident using Microsoft Office and digital workplace toolsStrong organisation skills and a proactive, solutions-focused mindsetAbility to manage multiple tasks efficiently and professionallyExcellent communication skills and relationship-building abilityWho You AreProfessional and well-presented, representing the Ampa brandPassionate about delivering excellent client experiencesQuick to learn, adaptable, and keen to improve processesReliable, punctual, and able to take initiativeA positive team player who takes pride in making a differenceBenefits, Agile Working And Additional InformationWe embrace agile working and offer a blended approach to where and how we work.We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.We have the following hubs across the UK: Birmingham, Bristol, Edinburgh, Leeds, Leicester, Lincoln, London, Milton Keynes, Nottingham, Sheffield, Stratford upon Avon and in the South East; Brighton, Chichester, Crawley, East Grinstead, Eastbourne, Lewes, Seaford, Storrington, Southampton & Tunbridge Wells.Additional InformationWant to find more about our amazing benefits?Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.Equal opportunitiesAmpa Group is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.About Ampa GroupJoin Ampa Group – the house of brands reshaping legal and professional servicesAmpa Group is the name behind leading brands like Shakespeare Martineau, Lime Solicitors, Mayo Wynne Baxter, Marrons and more. We bring them together through shared culture, infrastructure and career opportunities - giving our people the freedom to grow, explore and make an impact across a family of ambitious brands.We believe in the power of &. Corporate & human, purposeful & profitable, ambitious & inclusive. With empowered working, genuine flexibility, and award-winning development, we back our people to do their best work in the way that works for them.You’ll find real collaboration here, not just words. Access to multi-brand experiences, diverse expertise, modern tech, and a culture that encourages you to think boldly, be yourself, and shape a career that excites you.Ready to unlock your potential for good? Join Ampa Group and be part of what comes next.