Accounts Payable Specialist

Job Overview We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our finance team. In this dynamic role, you will be responsible for managing the company’s accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining strong relationships with vendors and internal departments. Your expertise in financial software, accounting principles, and compliance standards will be essential to support our organization’s financial health and operational efficiency. This position offers an exciting opportunity to contribute to a fast-paced environment where precision, efficiency, and proactive problem-solving are valued. Responsibilities Process and verify all incoming invoices, ensuring accuracy and compliance with company policies and GAAP (Generally Accepted Accounting Principles) standards. Manage the full cycle of accounts payable activities, including data entry, invoice coding, approval workflows, and payment processing using software such as Workday, SAP, or similar systems. Reconcile vendor statements and perform account reconciliations to ensure all payments are accurate and complete. Maintain detailed records of transactions, journal entries, and supporting documentation for audit purposes in accordance with SOX (Sarbanes-Oxley Act) requirements. Collaborate with procurement, finance, human resources, and other departments to resolve discrepancies or issues related to payments or vendor accounts. Assist with month-end closing processes by preparing accruals, reviewing general ledger entries related to accounts payable, and supporting audit requests. Support compliance initiatives by adhering to internal controls, policies on data security (such as HRIS systems), and regulatory standards including tax regulations. Skills Strong understanding of accounting concepts such as debits & credits, double-entry bookkeeping, and general ledger accounting. Proficiency in financial software including Workday, Paychex, QuickBooks, Quicken, Sage, PeopleSoft or similar platforms. Experience with accounts payable functions within an environment that emphasizes SOX compliance. Knowledge of payroll management systems like ADP or Kronos is a plus for cross-functional understanding. Familiarity with governmental accounting standards or non-profit accounting practices is advantageous. Excellent analysis skills for account reconciliation and identifying discrepancies quickly. Ability to perform high-volume data entry accurately using 10-key typing skills while maintaining attention to detail. Strong communication skills for effective collaboration across departments and external vendors. Basic knowledge of tax regulations related to vendor payments and 1099 reporting processes. Join us in this vital role where your expertise will directly impact our organization’s financial integrity! We value proactive professionals who thrive in a collaborative environment focused on accuracy, efficiency, and continuous improvement. Pay: $25.45 - $30.65 per hour Expected hours: 24.0 per week Benefits: 401(k) Health insurance Paid time off Work Location: Remote