Executive Assistant

Description Job DescriptionWe are seeking a highly organized Executive Assistant for our client in Portland, OR!Job Title: Executive AssistantSchedule: Full-Time 5x8s Day Shift 12-Week AssignmentKey ResponsibilitiesManage complex executive calendars and coordinate daily schedules and prioritiesCoordinate internal and external meetings with leadership, stakeholders, and partnersTrack commitments and keep executives informed of upcoming obligationsScreen and manage incoming correspondence and communicationsConduct research and prepare materials, including PowerPoint presentations and executive documentsProvide front desk support including greeting visitors and answering main office phone linesDistribute incoming and outgoing mailAssist with planning and coordinating executive visits, events, and departmental activitiesCoordinate logistics such as scheduling, catering, and visitor itinerariesCoordinate agendas, notices, action items, and meeting minutes for executive-led meetingsSet up and support hybrid meetings including A/V equipment and presentation materialsDistribute meeting materials and follow up on action itemsArrange executive travel and related logisticsPrepare expense reports and reconcile purchasing card transactionsProvide backup administrative support for other senior leaders as neededContribute to overall administrative operations within the executive officeRequired QualificationsCandidates must meet one of the following:4 years of clerical/secretarial experience, including 1 year supporting a senior executive,ORAssociate degree or certificate in Office Occupations/Office Technology plus 3 years of secretarial experience,OR* Bachelor's degree plus 2 years of secretarial experienceAdditional requirements:* At least 1 year supporting senior management at the full-performance level using advanced organizational skills* Training or coursework in office occupations/office technology may substitute for up to one year of clerical/secretarial experienceSkills & CompetenciesAdvanced calendar management and organizational skillsStrong time management and ability to handle multiple prioritiesProfessional communication and customer service skillsHigh attention to detail and accuracyAbility to work in a fast-paced environment and meet deadlinesSound judgment and ability to handle confidential information#ExecutiveAssistant #AdministrativeSupport #HealthcareAdministration #OfficeAdministration #ExecutiveSupport #AdministrativeAssistant #ProfessionalSupport #OfficeManagement #AdministrativeCareers #HealthcareJobsSalary30.00 HourListing TypeJobsPosition TypeFull Time | ContractSalary Min30.00Salary Max30.00Salary Type/hr.